Project Administrator

Hedrick Brothers Construction Co., Inc.; Winter Park (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Profit sharing

Health insurance

Life insurance

401(k) match

Paid time off

Holidays

Parental leave

Apparel stipend

Training & certifications

GRIT culture

Job summary

Hedrick Brothers Construction in Winter Park, FL is seeking a detail‑oriented Project Administrator to support the Project Manager and project team with contract administration, procurement, invoicing, and records management.

This role requires a Bachelor's degree or 5 years of relevant experience, proficiency in Microsoft Office, and familiarity with Procore, Bluebeam, and Timberscan. Reliable transportation and a valid Florida driver’s license are expected.

Qualifications

• Bachelor's degree or a minimum of 5 years of relevant experience required.
• Reliable transportation and a valid Florida driver's license.
• Proficient with Microsoft Office; experience with Procore, Bluebeam, and Timberscan a plus.
• Highly organized, detail-oriented, and dependable with sensitive project documentation.

Responsibilities

• Manage submittal packages and obtain shop drawings, product data, and samples per the contract documents.
• Assist the PM with preparing and writing contracts and purchase orders, and with processing RFIs.
• Record and monitor the Notice of Commencement, bonds, and Builders Risk policies.
• Verify and maintain subcontractor compliance, including insurance coverage, licenses, and permits.
• Issue subcontractor change orders and purchase orders once the owner has signed a PCCO.
• Process invoices and subcontractor pay applications in Timberscan and enter team timesheets in Procore.
• Enter Potential Change Orders in Procore for PM review and manage the Owner Direct Purchase Program.

Skills

Organization

Attention to detail

Documentation management

Education

Bachelor's degree

Tools

Procore

Bluebeam

Timberscan

Job description

About Hedrick Brothers Construction

Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M. Our work is guided by our GRIT values: Growth, Resourcefulness, Integrity, and Team — and a culture built on doing right by our people, our trade partners, and our clients.

The Opportunity

The Project Administrator supports the Project Manager and project team with the daily administration and processing that keep projects on schedule and on budget — spanning contracting, procurement, payment processing, and contract administration. You own the documentation and financial processing that keep the project running smoothly behind the scenes.

What You'll Do

Contract & Document Administration

• Manage submittal packages and obtain shop drawings, product data, and samples per the contract documents.
• Assist the PM with preparing and writing contracts and purchase orders, and with processing RFIs.
• Record and monitor the Notice of Commencement, bonds, and Builders Risk policies.
• Verify and maintain subcontractor compliance, including insurance coverage, licenses, and permits.
• Issue subcontractor change orders and purchase orders once the owner has signed a PCCO.

Financials & Procurement

• Process invoices and subcontractor pay applications in Timberscan and enter team timesheets in Procore.
• Assist with monthly applications for payment and follow up on routing and scheduled payments.
• Enter Potential Change Orders in Procore for PM review and manage the Owner Direct Purchase Program.
• Distribute procurement information to the PM and appropriate parties to expedite the project, flagging delays immediately.
• Support the PM and preconstruction team with estimating, plan distribution, subcontractor database, and GMP preparation.

Coordination & Closeout

• Record, input, and distribute meeting minutes in Procore and copy/distribute plans to trade partners and vendors with discretion.
• Set up the PM's binder, Procore project, permit log binder, and Superintendent files at job start, and assist with jobsite setup.
• Coordinate with the Superintendent to track the rolling punch list, and compile the Owner's Maintenance Manual at completion.

What You Bring to the Role

Experience & Education

• Bachelor's degree or a minimum of 5 years of relevant experience required.

Certifications & Licenses

• Reliable transportation and a valid Florida driver's license.

Skills & Attributes

• Proficient with Microsoft Office; experience with Procore, Bluebeam, and Timberscan a plus.
• Highly organized, detail-oriented, and dependable with sensitive project documentation.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Primarily works in an office environment at a desk and computer for extended periods.
• Occasionally visits active construction sites and may be exposed to weather, noise, dust, and machinery.
• Frequent use of hands and fingers for repetitive tasks such as keyboard, phone, and filing.
• Occasionally lifts, pushes, pulls, or carries up to 50 pounds; regularly up to 25 pounds.
• Requires close and distance vision, depth perception, and the ability to adjust focus.
• Requires the ability to communicate clearly and hear conversations in person and by phone.

What We Offer

• Competitive compensation commensuratewith experience
• Profit sharing and bonus opportunities tied to company and project performance
• Comprehensive health, dental, and vision coverage
• Company-provided life insurance
• 401(k) with company match
• Paid time off, company holidays, and paid parental leave
• Annual stipend for company-branded apparel
• Ongoing training, certification support, and clear paths for advancement
• A collaborative, values-driven culture grounded in GRIT

Hedrick Brothers Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by law.

Duties, responsibilities, and activities may change at any time with or without notice.