Construction Office Admin & Payroll Specialist

HB Global, LLC; Wilmington (MA); On-site; USD 38,572 - 44,083; Full time

Job summary

HB Global, LLC is seeking an Office Administrator to join our Wilmington, MA team. You will support payroll, accounting, and project documentation while handling general administrative duties in a fast-paced construction environment.

The role acts as backup to the HR Director and Controller, ensuring continuity of essential operations and accurate financial records. Strong organizational and communication skills are essential, with proficiency in Microsoft Office.

Qualifications

• Associate degree in Accounting, Business Administration, or related field preferred; equivalent experience considered.
• Experience with payroll and accounting software preferred; training provided.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.

Responsibilities

• Process weekly payroll accurately and on schedule.
• Assist with accounts payable and accounts receivable; code expenses to jobs.
• Prepare closeout packages, submittals, budgets, SOVs, and T&M documentation.
• Track daily reports, as-built drawings, project records, and newsletters/events backup.

Skills

Payroll processing

Accounting

Organizational skills

Communication skills

Multitasking

Education

Associate degree or equivalent experience

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

HB Global, LLC is seeking an Office Administrator to join our Wilmington, MA team. You will support payroll, accounting, and project documentation while handling general administrative duties in a fast-paced construction environment.

The role acts as backup to the HR Director and Controller, ensuring continuity of essential operations and accurate financial records. Strong organizational and communication skills are essential, with proficiency in Microsoft Office.