Construction Job File Coordinator

Servproolathelenexa; Lenexa (KS); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Free food & snacks

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Job summary

Servproolathelenexa is seeking a Construction Job File Coordinator to act as a liaison for customers and internal teams, organizing projects and supporting teammates. The role requires self-motivation, organization, and outstanding customer service.

The position carries full-time hours, with daytime schedules and potential for travel depending on business needs. Strong communication and documentation skills are essential for success.

Qualifications

• High school diploma or GED required.
• Minimum of two years of business experience.
• Minimum of one year of construction industry experience.
• Experience in job file processing and estimating.
• Exceptional customer service skills and strong administrative abilities are required.
• Proficiency with various digital tools and technologies.

Responsibilities

• Monitor job file status and ensure client requirements are followed.
• Review initial field documentation, create preliminary estimate, coordinate daily job files, perform backups.
• Maintain internal and external communications, prepare job file reports.
• Complete and review job file documentation for final upload and audit process.
• Track subcontractor and purchase order documentation.
• Collaborate with project managers for updates, progress, and billing.
• Participate in the administrative on-call rotation.

Skills

Customer service

Administrative skills

Verbal communication

Written communication

Education

High school diploma/GED

Job description

Benefits:

• Free food & snacks
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance

The Construction Job File Coordinator will work as a liaison for the customer and internal team members to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment!

Primary Responsibilities

• Monitor job file status, monitor job file audit status maintain job file WIPs, monitor and ensure client requirements are followed.
• Review and validate initial field documentation, create preliminary estimate, perform daily job file coordination, perform job file backup.
• Maintain internal communications, maintain external communications, prepare job file reports.
• Complete and review job file documentation for final upload, complete job file audit process, perform job close-out.
• Track and maintain subcontractor and purchase order documentation.
• Collaborate with project managers for project updates, progress and billing.
• Participate in the administrative on-call rotation.

Education and Experience Requirements

• High school diploma/GED is required.
• Minimum of two years of business experience.
• Minimum of one year of construction industry experience.
• Experience in job file processing and estimating.
• Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
• Proficiency in using various digital tools and technologies to complete job tasks efficiently.

Normal Working Hours, Additional Working Hours, and Travel Requirements

This is a full-time position, working hours varying between 8:00 a.m. and 5:00 p.m., Monday–Friday. This position may require longer hours and potential for travel depending upon business needs.