Construction Job Cost Coordinator

CEC FACILITIES LLC; Irving (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

CEC FACILITIES LLC is seeking a Job Cost Administrator in Irving, TX to provide administrative and transactional support for GMP contract billings and job cost processes. The role emphasizes accurate documentation, timely data entry, and collaboration with project teams and Accounts Payable.

The candidate will assist with monthly billings, subcontractor invoices, lien waivers, and change orders, while maintaining compliance with internal controls and audit readiness.

Qualifications

• Associate’s degree or equivalent experience preferred.
• 1–3 years of administrative or accounting support experience, preferably in construction or job cost environment.
• Basic understanding of accounting principles and job cost structure.
• Familiarity with construction ERP systems (e.g., COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.
• Proficiency in Microsoft Excel and general office software.

Responsibilities

• Assist in monthly progress billings, including backup documentation and Schedule of Values (SOV).
• Track and organize subcontractor invoices, lien waivers, and compliance documents.
• Support change order processing with supporting documents.
• Maintain accurate project files per company standards.
• Monitor retainage and ensure proper documentation before payment processing.
• Coordinate with Accounts Payable for timely vendor payments.
• Assist with reconciliation of job cost reports and flag discrepancies.
• Provide admin support for audit requests.
• Communicate with subcontractors and internal teams to obtain missing documents.
• Ensure compliance with contract requirements and internal controls.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Teamwork

Discretion with confidential data

Independent work

Microsoft Excel

Education

Associate’s degree in Accounting or related field

Tools

COINS

Sage 300 CRE

Viewpoint

Procore

Microsoft Excel

Job description

CEC FACILITIES LLC is seeking a Job Cost Administrator in Irving, TX to provide administrative and transactional support for GMP contract billings and job cost processes. The role emphasizes accurate documentation, timely data entry, and collaboration with project teams and Accounts Payable.

The candidate will assist with monthly billings, subcontractor invoices, lien waivers, and change orders, while maintaining compliance with internal controls and audit readiness.