Job Cost Administrator - GMP (34638)

CEC FACILITIES LLC; Irving (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

CEC FACILITIES LLC is seeking a Job Cost Administrator in Irving, TX to provide administrative and transactional support for GMP contract billings and job cost processes. The role emphasizes accurate documentation, timely data entry, and collaboration with project teams and Accounts Payable.

The candidate will assist with monthly billings, subcontractor invoices, lien waivers, and change orders, while maintaining compliance with internal controls and audit readiness.

Qualifications

• Associate’s degree or equivalent experience preferred.
• 1–3 years of administrative or accounting support experience, preferably in construction or job cost environment.
• Basic understanding of accounting principles and job cost structure.
• Familiarity with construction ERP systems (e.g., COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.
• Proficiency in Microsoft Excel and general office software.

Responsibilities

• Assist in monthly progress billings, including backup documentation and Schedule of Values (SOV).
• Track and organize subcontractor invoices, lien waivers, and compliance documents.
• Support change order processing with supporting documents.
• Maintain accurate project files per company standards.
• Monitor retainage and ensure proper documentation before payment processing.
• Coordinate with Accounts Payable for timely vendor payments.
• Assist with reconciliation of job cost reports and flag discrepancies.
• Provide admin support for audit requests.
• Communicate with subcontractors and internal teams to obtain missing documents.
• Ensure compliance with contract requirements and internal controls.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Teamwork

Discretion with confidential data

Independent work

Microsoft Excel

Education

Associate’s degree in Accounting or related field

Tools

COINS

Sage 300 CRE

Viewpoint

Procore

Microsoft Excel

Job description

Job Location: Irving, TX 75061

Position Type: Full Time

Travel Percentage: None

Job Category: Accounting

Position Summary

The Job Cost Administrator provides administrative and transactional support to the Job Cost Accountant and project teams, with a focus on Guaranteed Maximum Price (GMP) contract billings. This role is responsible for maintaining accurate project documentation, assisting with billing preparation, and ensuring timely processing of cost data, subcontractor invoices, and compliance-related paperwork.

Key Responsibilities

• Assist in the preparation of monthly progress billings, including compiling backup documentation and updating Schedule of Values (SOV).
• Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.
• Support change order processing by collecting and organizing supporting documents.
• Maintain accurate electronic and physical project files in accordance with company standards.
• Monitor and track retainage, ensuring proper documentation is received prior to payment processing.
• Coordinate with Accounts Payable to ensure timely and accurate processing of vendor and subcontractor payments.
• Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.
• Provide administrative support for audit requests.
• Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.
• Help ensure compliance with contract requirements and internal controls.
• Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.

QualificationsQualifications

• Associate’s degree in Accounting, Business Administration, or related field preferred (or equivalent experience).
• 1–3 years of administrative or accounting support experience, preferably in construction or job cost environment.
• Basic understanding of accounting principles and job cost structure.
• Familiarity with construction ERP systems (e.g., COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.
• Proficiency in Microsoft Excel and general office software.

Skills & Abilities

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Team-oriented mindset with a willingness to support multiple stakeholders.
• Ability to handle confidential financial information with discretion.
• Ability to work in a team environment and initiative to work alone.

Work Environment & Physical Demands

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

• Requires mobility within an office environment.
• Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.
• Prolonged periods sitting at a desk and working on a computer.
• The employee may be required to walk; reach with hands and arms; and bend.
• May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
• Possess good hearing, normal or corrected.
• The employee must be able to regularly lift and/or move up to 50 pounds.
• The employee may be required to climb stairs.
• Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.

CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.