Construction Job Cost & Billing Coordinator

Cec Companies; Irving (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Cec Companies in Irving, TX is seeking a Job Cost Administrator to support the Job Cost Accountant and project teams, focusing on GMP contract billings. This role involves maintaining project documentation, assisting with billing preparation, and ensuring timely processing of cost data, subcontractor invoices, and compliance paperwork.

This position requires an Associate's degree and 1-3 years of accounting support experience, preferably in construction.

Qualifications

• Associate's degree in Accounting, Business Administration, or related field preferred (or equivalent experience).
• 1-3 years of administrative or accounting support experience, preferably in construction or job cost environments.
• Basic understanding of accounting principles and job cost structure.
• Familiarity with construction ERP systems (COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.
• Proficiency in Microsoft Excel and general office software.

Responsibilities

• Assist in the preparation of monthly progress billings, including compiling backup documentation and updating Schedule of Values (SOV).
• Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.
• Support change order processing by collecting and organizing supporting documents.
• Maintain accurate electronic and physical project files in accordance with company standards.
• Monitor and track retainage, ensuring proper documentation is received prior to payment processing.
• Coordinate with Accounts Payable to ensure timely and accurate processing of vendor and subcontractor payments.
• Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.
• Provide administrative support for audit requests.
• Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.
• Help ensure compliance with contract requirements and internal controls.
• Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.

Skills

Attention to detail

Excel proficiency

Communication skills

Team collaboration

Discretion with financial info

Education

Associate's degree in Accounting or related field

Tools

COINS

Sage 300 CRE

Viewpoint

Procore

Job description

Cec Companies in Irving, TX is seeking a Job Cost Administrator to support the Job Cost Accountant and project teams, focusing on GMP contract billings. This role involves maintaining project documentation, assisting with billing preparation, and ensuring timely processing of cost data, subcontractor invoices, and compliance paperwork.

This position requires an Associate's degree and 1-3 years of accounting support experience, preferably in construction.