Construction Invoicing & AP Specialist

Lighthouse-Electric; Canonsburg (Washington County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

ESOP

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

AD&D

401(k) with match

Paid holidays

Paid time off

Job summary

Lighthouse Electric is seeking an Invoicing Specialist to review, import, and approve vendor invoices, ensuring accuracy and PO compliance. You will resolve discrepancies and collaborate with purchasing, project management, field teams, and accounting to keep payments moving smoothly.

The role emphasizes attention to detail, strong communication, and experience with ERP and three-way matching. Office-based with some travel may occur, and ESOP involvement reflects our ownership culture.

Qualifications

• 5+ years of accounts payable, purchasing, or finance operations experience.
• Experience with purchase orders and three-way matching.
• Experience working in ERP or accounting systems.

Responsibilities

• Review incoming vendor invoices for accuracy, completeness, and compliance with purchase orders, contracts, and pricing agreements.
• Import invoices into the accounting system and route them for approval.
• Identify and resolve invoice issues, including pricing errors, quantity mismatches, duplicate invoices, missing documentation, and overbilling.
• Ensure invoices do not exceed purchase order limits and escalate exceptions when needed.
• Work directly with vendors to resolve billing issues and provide clear feedback on required corrections.
• Collaborate closely with purchasing, project management, field teams, and the accounting team to validate charges and approvals.
• Communicate invoice issues and resolutions clearly to all stakeholders.
• Maintain accurate records of invoices, corrections, and resolutions for audit and reporting.
• Support continuous improvement of accounts payable and invoice review processes.
• Assist with month-end close activities related to accounts payable as needed.

Skills

Accounts payable

Purchasing

Finance operations

Vendor relations

Three-way matching

ERP systems

Attention to detail

Communication skills

Driver's license

Education

High school diploma, GED, or equivalent

Tools

ERP software

Job description

Lighthouse Electric is seeking an Invoicing Specialist to review, import, and approve vendor invoices, ensuring accuracy and PO compliance. You will resolve discrepancies and collaborate with purchasing, project management, field teams, and accounting to keep payments moving smoothly.

The role emphasizes attention to detail, strong communication, and experience with ERP and three-way matching. Office-based with some travel may occur, and ESOP involvement reflects our ownership culture.