Construction Field Office Administrator

Zachry Underground and Utility Services, Inc.; Town of Texas (WI); Sur place; USD 35 000 - 48 000; Plein temps

Résumé du poste

Zachry Underground and Utility Services, Inc. is seeking a Field Clerk to support our construction Project Team by performing a wide range of administrative duties, maintaining project records, and ensuring smooth operations.

This role requires attention to detail, proficiency with Microsoft Office, and the ability to coordinate between project personnel, subcontractors, and clients in a fast-paced construction environment. Relocation may be required for ongoing opportunities and career growth.

Qualifications

• 2+ years of administrative experience.
• 1+ year of submittal clerk experience.
• Strong prioritization and organizational skills with attention to detail.
• Proficiency in Microsoft Office, including Excel and Word.
• Excellent written and verbal communication skills.
• Dependable, self-motivated, able to work independently or in a team.
• Ability to perform in a fast-paced construction environment.
• Spanish bilingualism is a plus.

Responsabilités

• Set up and organize the project office during mobilization.
• Manage the Quality Control System (QCS) and process QC submittals.
• Prepare and process accounts payable documentation.
• Collect and verify certified payroll reports.
• Track, record, and verify project information and documentation.
• Contact subcontractors to request required project documents and information.
• Perform document control functions, including archiving and project closeout activities.
• Coordinate and schedule project meetings.
• Answer phones, direct callers, and respond to inquiries from clients, subcontractors, and team members.
• Respond to and manage email correspondence.
• Order office supplies as needed to maintain daily operations.
• Make copies, scan, and file documents in an organized and secure manner.
• Maintain accurate and up-to-date project files and records.

Connaissances

Administrative experience

Time management

Microsoft Office

Communication skills

Teamwork

Bilingual Spanish (plus)

Outils

Microsoft Excel

Microsoft Word

Email management

Description du poste

Zachry Underground and Utility Services, Inc. is seeking a Field Clerk to support our construction Project Team by performing a wide range of administrative duties, maintaining project records, and ensuring smooth operations.

This role requires attention to detail, proficiency with Microsoft Office, and the ability to coordinate between project personnel, subcontractors, and clients in a fast-paced construction environment. Relocation may be required for ongoing opportunities and career growth.