Field Clerk

Zachry Underground and Utility Services, Inc.; Town of Texas (WI); On-site; USD 35,000 - 48,000; Full time

Job summary

Zachry Underground and Utility Services, Inc. is seeking a Field Clerk to support our construction Project Team by performing a wide range of administrative duties, maintaining project records, and ensuring smooth operations.

This role requires attention to detail, proficiency with Microsoft Office, and the ability to coordinate between project personnel, subcontractors, and clients in a fast-paced construction environment. Relocation may be required for ongoing opportunities and career growth.

Qualifications

• 2+ years of administrative experience.
• 1+ year of submittal clerk experience.
• Strong prioritization and organizational skills with attention to detail.
• Proficiency in Microsoft Office, including Excel and Word.
• Excellent written and verbal communication skills.
• Dependable, self-motivated, able to work independently or in a team.
• Ability to perform in a fast-paced construction environment.
• Spanish bilingualism is a plus.

Responsibilities

• Set up and organize the project office during mobilization.
• Manage the Quality Control System (QCS) and process QC submittals.
• Prepare and process accounts payable documentation.
• Collect and verify certified payroll reports.
• Track, record, and verify project information and documentation.
• Contact subcontractors to request required project documents and information.
• Perform document control functions, including archiving and project closeout activities.
• Coordinate and schedule project meetings.
• Answer phones, direct callers, and respond to inquiries from clients, subcontractors, and team members.
• Respond to and manage email correspondence.
• Order office supplies as needed to maintain daily operations.
• Make copies, scan, and file documents in an organized and secure manner.
• Maintain accurate and up-to-date project files and records.

Skills

Administrative experience

Time management

Microsoft Office

Communication skills

Teamwork

Bilingual Spanish (plus)

Tools

Microsoft Excel

Microsoft Word

Email management

Job description

Build Your Future with a Company That's Built America for Over a Century

For more than 100 years, Zachry Underground and Utility Services has been building and maintaining the critical infrastructure that powers and connects our communities. From underground utilities and pipeline construction to site development and infrastructure improvements, we've built our reputation on integrity, innovation, and an unwavering commitment to our people.

At Zachry, you're not just joining a construction company-you're joining a family that values hard work, teamwork, and doing the right thing because it's the right thing to do. We're looking for dedicated individuals who are ready to grow their careers and make a lasting impact.

Our Core Values guide everything we do: Every Person Matters, Together We Can Do Great Things, This Is More Than a Job.

Position Summary

Zachry Underground and Utility Services is seeking a Field Clerk to support our construction Project Team by performing a wide range of administrative and clerical duties. This role is responsible for managing documentation, maintaining project records, and providing essential office support to ensure smooth and efficient operations. The Field Clerk will assist with office organization, communication, and coordination between project personnel, subcontractors, and clients.

What You'll Do

• Set up and organize the project office during initial mobilization.
• Manage the Quality Control System (QCS) and process QC submittals.
• Prepare and process accounts payable documentation.
• Collect and verify certified payroll reports.
• Track, record, and verify project information and documentation.
• Contact subcontractors to request required project documents and information.
• Perform document control functions, including archiving and project closeout activities.
• Coordinate and schedule project meetings.
• Answer phones, direct callers, and respond to inquiries from clients, subcontractors, and team members.
• Respond to and manage email correspondence.
• Order office supplies as needed to maintain daily operations.
• Make copies, scan, and file documents in an organized and secure manner.
• Maintain accurate and up-to-date project files and records.

This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of responsibilities, duties, and skills required.

What We're Looking For

• Minimum of 2 years of prior administrative experience.
• At least 1 year of submittal clerk experience.
• Strong prioritization, time management, and organizational skills with great attention to detail.
• Proficiency in Microsoft Office programs, including Excel and Word.
• Excellent written and verbal communication skills.
• Dependable, self-motivated, and able to work independently or as part of a team.
• Ability to perform effectively in a fast-paced construction environment.
• Construction knowledge or experience preferred but not required.
• Bilingual proficiency in Spanish is a plus.

Why You'll Love Working with Us

At Zachry, we invest in our people because they're the foundation of our success. We're proud to offer career growth opportunities, long-term stability, and a culture built on trust and respect.

Our Industry-Leading Benefits Include:

• Comprehensive Medical, Dental, Vision, and Life Insurance
• 401(k) with 6% dollar-for-dollar company match, Paid Time Off, and an annual Performance Bonus Program
• Company-paid short- and long-term disability insurance
• Employee Assistance Program (EAP) for you and your family
• Opportunities for training, professional development, and advancement

Zachry Underground and Utility Services performs underground utility, pipeline, and infrastructure construction projects throughout the United States.

Relocation may be required for ongoing opportunities and career growth.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or any other legally protected status. We do not sponsor or transfer sponsorship of an employment visa at this time. We do not interview or hire students in F-1 or J-1 status and will not sponsor them for work visas.

To learn more about our company and capabilities, visit www.zachrycorp.com.