Construction Field Admin & Project Support

Kokosing; Staunton (VA); On-site; USD 25,000 - 39,000; Full time

Job summary

Kokosing is seeking a Field Administrative Assistant for the Staunton, VA I-81 project. The role supports the Project Manager with day-to-day field office operations, manages administrative tasks, and coordinates housing, vehicles, and safety luncheons on site.

Ideal candidates have an Associate degree in business or related experience; familiarity with Viewpoint and HeavyJob is a plus. Strong organizational and communication skills are essential for success in this fast-paced construction

Qualifications

• Associates degree in business or related field preferred.
• Any safety training is a plus.
• Experience in construction, accounting or payroll is preferred.

Responsibilities

• Organize operations and procedures for field office.
• Maintain and supervise field office staff and equipment.
• Handle housing for eligible employees and arrange travel/parking.
• Oversee correspondences, invoices and expense reports.
• Prepare payroll sheets and enter payroll time for staff.
• Maintain project calendar, notices, and purchase orders.
• Assist with monthly reporting and cost report preparation.
• Support recruiting, new hire onboarding and orientation on site.
• Ensure confidentiality of sensitive documents.
• Perform additional tasks assigned by field supervisor.

Skills

Excellent organizational skills

Multi-tasking

Professional communication

Attention to detail

Ability to work with teams

Education

Associates degree in Business Administration or similar

Tools

Viewpoint

HeavyJob Software

Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)

Job description

Kokosing is seeking a Field Administrative Assistant for the Staunton, VA I-81 project. The role supports the Project Manager with day-to-day field office operations, manages administrative tasks, and coordinates housing, vehicles, and safety luncheons on site.

Ideal candidates have an Associate degree in business or related experience; familiarity with Viewpoint and HeavyJob is a plus. Strong organizational and communication skills are essential for success in this fast-paced construction