Construction Field Admin

ColonialWebb; Virginia (MN); On-site; USD 43,000 - 71,000; Full time

Benefits offered by this job

Competitive salary

Career development

401(k) plan with company match

PTO and paid holidays

Medical/Dental/Vision/Life benefits

Disability benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb is seeking a Construction Field Administrator to support active jobsites with timekeeping, documentation, and admin processes. You will partner with field teams and project management to maintain accuracy, timeliness, and compliance across projects.

The role emphasizes payroll coordination, records maintenance, and HR support, using Procore and field tech assistance to keep operations smooth and compliant.

Qualifications

• Experience supporting construction field teams.
• Strong organization and follow-up skills.
• Excellent verbal and written communication.

Responsibilities

• Serve as main admin contact on the jobsite, handling data entry and record maintenance.
• Coordinate Payroll & Timekeeping, oversee CI/CO data vs labor charges, and process PTO.
• Maintain accurate rosters, emergency contacts, and worker assignments.
• Provide basic HR admin support for field staff (address changes, forms).
• Utilize Procore to support field operations and project documentation.
• Offer first-level tech support for field devices and software.
• Review and code expense reports for Accounts Payable.
• Order and manage jobsite office supplies and equipment.

Skills

Administrative support

Bilingual English/Spanish

MS Office

Documentation

Communication

Tools

Procore

Rhumbix

PDF editing

Job description

Construction Field Administrator

The Construction Field Administrator is based at an active construction jobsite and plays a key role in supporting field operations by coordinating timekeeping, maintaining project documentation, and ensuring accurate and timely administrative processes. This position works closely with field teams and project management to drive efficiency, accuracy, and compliance across active jobsites.

Who We Are

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks Of Joining Colonial Webb

• Competitive salary of $43,000 - $71,000
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

A Day In The Life

• Serve as the primary point of contact for jobsite administrative support, including data entry, documentation, and record maintenance.
• Provide Payroll & Timekeeping coordination, including, but not limited to:
  • Oversee time and production entries in Rhumbix.
  • Verify alignment between employee clock-in/clock-out (CI/CO) data and job-charged labor.
  • Process and track employee PTO.
  • Initiate timecard approvals, including sending employee text alerts for signature.
  • Review and audit timecards for discrepancies prior to payroll processing.
  • Coordinate corrections with field teams and project management as needed.
• Maintain accurate records of all project field employees, including:
  • Updating employee rosters with contact and emergency information
  • Tracking skilled temporary workers
  • Processing jobsite-level termination and transfer documentation
• Provide basic HR administrative support to field employees, including processing forms such as address changes.
• Utilize Procore software to support field operations.
• Provide first-level support for field technology, including troubleshooting software and hardware issues.
• Review, code, and route employee expense reports for approval and submission to Accounts Payable.
• Order and maintain office supplies and equipment for the jobsite.

You Should Have

• Possess administrative experience supporting Construction field teams.
• Bilingual (English/Spanish) preferred.
• Demonstrate advanced knowledge of Microsoft Office, and PDF editing software.
• Demonstrate excellent administrative, organization, communication, and follow-up skills.
• Ability to work independently without direct supervision.
• Experienced working in a fast-paced environment.

EOE M/W/Disability/Vets

• Veterans and those with previous military experience are encouraged to apply