Project Coordinator – Project Services

Mullins Mechanical; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Mullins Mechanical in Dallas, TX is seeking a Construction Administrative Coordinator to manage project documentation across industrial and large commercial builds. You will coordinate with the Document Control Specialist to align requirements and ensure accurate exchanges with General Contractors.

Responsibilities include maintaining Procore logs (RFIs, Submittals, Procurement, Compliance), mentoring CAAs, tracking subcontractor compliance, and supporting closeout and warranty readiness, with

Qualifications

• Experience in construction project coordination or document control.
• Proficiency in Procore or similar construction management platforms.
• Strong organizational and communication skills.
• Ability to mentor and train junior administrative staff.
• Familiarity with construction documentation workflows including RFIs, submittals, procurement, and compliance.
• Detail-oriented with the ability to manage multiple documentation streams.
• Collaborative mindset with experience working across field and project teams.
• Equal Employment Opportunity: Mullins Mechanical is an Equal Opportunity Employer and does not discriminate on protected characteristics.

Responsibilities

• Coordinate with Document Control Specialist on project-specific requirements and project documentation strategy during construction phases.
• Set up and maintain Procore logs (RFIs, Submittals, Procurement, Compliance).
• Train and mentor Construction Administrative Assistants (CAAs) on documentation standards and workflows.
• Ensure timely and accurate document exchange with General Contractors.
• Track subcontractor compliance and support internal reporting.
• Collaborate with project teams to align documentation with cost, schedule, and procurement data.
• Manage closeout documentation and support warranty phase readiness.
• Occasional jobsite visits may be required.
• Additional responsibilities may be assigned as needed.

Skills

Procore

Organization

Mentoring

Communication

RFI/Submittals

Coordination

Field Experience

Construction Coordination

Tools

Procore

Job description

Mullins Mechanical is a leader in industrial and large commercial mechanical, plumbing, HVAC construction projects. Our projects are often in the industrial and manufacturing environments, such as Data Centers, manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. We are a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication.

Responsibilities:

• Coordinate with Document Control Specialist on project-specific requirements and project documentation strategy during construction phases.

• Set up and maintain Procore logs (RFIs, Submittals, Procurement, Compliance).

• Train and mentor Construction Administrative Assistants (CAAs) on documentation standards and workflows.

• Ensure timely and accurate document exchange with General Contractors.

• Track subcontractor compliance and support internal reporting.

• Collaborate with project teams to align documentation with cost, schedule, and procurement data.

• Manage closeout documentation and support warranty phase readiness.

• Occasional jobsite visits may be required.

• Additional responsibilities may be assigned as needed.

Qualifications:

• Experience in construction project coordination or document control.

• Proficiency in Procore or similar construction management platforms.

• Strong organizational and communication skills.

• Ability to mentor and train junior administrative staff.

• Familiarity with construction documentation workflows including RFIs, submittals, procurement, and compliance.

• Detail-oriented with the ability to manage multiple documentation streams.

• Collaborative mindset with experience working across field and project teams.

• Equal Employment Opportunity: Mullin Mechanical is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.

Disclaimer:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change at any time with or without notice.

Join Us

Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We're proud to be one of the fastest growing privately held companies in America. We're a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.