Construction Doc Coordinator: Drive Project Documentation

Tutor Perini Corporation; City of Mount Vernon (NY); Presencial; USD 41.000 - 70.000; Jornada completa

Descripción de la vacante

WDF Inc., a Tutor Perini Company, is seeking a Document Coordinator to join our Mount Vernon, NY office. The role centers on coordinating project documents among teams, clients, consultants, and contractors to ensure timely, accurate project administration.

Responsibilities include managing RFIs, submittals, transmittals, and contract correspondence, maintaining logs, and supporting project managers with schedules and reports.

Formación

• Associate or higher degree in a related field preferred; HS diploma required.
• 2–5 years of experience in construction administration, project coordination, or document management.
• Experience with Procore, SharePoint and Autodesk Construction Cloud required; P6, Oracle Unifier, or e-Builder preferred.
• Strong document tracking and reporting capabilities.
• Excellent organizational and multitasking skills.

Responsabilidades

• Coordinate preparation, review, distribution, and filing of project documents.
• Process RFIs, submittals, transmittals, change requests, and contract correspondence.
• Monitor document routing to ensure timely reviews and approvals.
• Maintain project tracking logs and status reports.
• Support Project Managers, Construction Managers, and field staff with document-related activities.
• Prepare meeting agendas, minutes, and project reports.
• Coordinate document submissions to clients and regulatory agencies.
• Assist in maintaining project schedules and deliverables.
• Serve as a liaison between clients, consultants, subcontractors, and project teams.
• Ensure project correspondence is distributed appropriately.
• Track action items and follow up with responsible parties.
• Facilitate information sharing among project stakeholders.
• Review documents for completeness, formatting, and compliance with project standards.
• Verify required approvals and signatures are obtained.
• Ensure consistency across project documentation packages.
• Assist with project audits and quality management procedures.
• Coordinate collection of closeout documentation.
• Assist with preparation of as-built drawings, warranties, O&M manuals, and turnover packages.
• Ensure all project records are complete prior to project closeout.

Conocimientos

Organizational skills

Multitasking

Verbal and written communication

Customer service

Stakeholder management

Attention to detail

Educación

Bachelor’s or Associate degree in Construction Management

High School Diploma

Herramientas

Microsoft Office

Procore

SharePoint

Autodesk Construction Cloud

P6

Oracle Unifier

e-Builder

Descripción del empleo

WDF Inc., a Tutor Perini Company, is seeking a Document Coordinator to join our Mount Vernon, NY office. The role centers on coordinating project documents among teams, clients, consultants, and contractors to ensure timely, accurate project administration.

Responsibilities include managing RFIs, submittals, transmittals, and contract correspondence, maintaining logs, and supporting project managers with schedules and reports.