Construction Coordinator

Kids for the Future; Normal (IL); On-site; USD 42,000 - 46,000; Full time

Job summary

The Construction Coordinator at Kids for the Future will support telecommunications construction projects by managing project documentation, subcontractor invoicing, customer billing, and production tracking. You will act as a liaison among subcontractors, project teams, customers, and internal departments to ensure accurate reporting and timely invoicing.

We value highly organized, detail-oriented professionals who can manage multiple priorities, communicate clearly, and deliver reliable

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year of customer service, administrative support, project coordination, billing, or related experience.

Responsibilities

• Coordinate communication between subcontractors, project teams, and internal departments.
• Review and interpret construction documentation, including as-built drawings, redlines, work orders, and supporting project records.
• Prepare reconciliation sheets and support documentation for customer billing.
• Receive, review, and process subcontractor invoices for accuracy and completeness.
• Assist with the preparation and submission of customer billing packets and monthly invoices.
• Maintain project production tracking and provide status updates and reports as required.
• Maintain pricing, tracking, and project documentation spreadsheets.
• Establish and maintain organized project and customer files, both electronic and physical.
• Respond to internal and external inquiries in a professional and timely manner.
• Generate reports and provide project-related data to management and customers as requested.
• Support continuous process improvement efforts and maintain accurate project records.
• Perform additional duties and responsibilities as assigned.

Skills

Strong communication

Attention to detail

Organizational skills

Time management

Problem-solving

Independent yet collaborative

Customer service mindset

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

• Location Normal,Normal, IL, 61761,United States
• Base Pay $20.00 - $22.00 / Hour

Description

Job Overview

The Construction Coordinator plays a key role in supporting telecommunications construction projects by coordinating project documentation, subcontractor invoicing, customer billing, andproduction tracking activities. This position serves as a liaison between subcontractors, projectteams, customers, and internal departments to ensure accurate reporting, timely invoicing, andefficient project execution. The ideal candidate is highly organized, detail-oriented,customer-focused, and able to manage multiple priorities.

Qualifications

Education

• High School Diploma or equivalent required

Experience

• Minimum of one (1) year of customer service, administrative support, project coordination, billing, or related experience preferred

Key Responsibilities

• Coordinate communication between subcontractors, project teams, and internal departments.
• Review and interpret construction documentation, including as-built drawings, redlines, work orders, and supporting project records.
• Prepare reconciliation sheets and support documentation for customer billing.
• Receive, review, and process subcontractor invoices for accuracy and completeness.
• Assist with the preparation and submission of customer billing packets and monthly invoices.
• Maintain project production tracking and provide status updates and reports as required.
• Maintain pricing, tracking, and project documentation spreadsheets.
• Establish and maintain organized project and customer files, both electronic and physical.
• Respond to internal and external inquiries in a professional and timely manner.
• Generate reports and provide project-related data to management and customers as requested.
• Support continuous process improvement efforts and maintain accurate project records.
• Perform additional duties and responsibilities as assigned.

Required Skills & Competencies

• Proficient in Microsoft Office applications, with strong Excel skills preferred.
• Strong verbal and written communication skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to interpret construction-related documentation and project records.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Demonstrated problem-solving and critical-thinking abilities.
• Ability to work independently while collaborating effectively within a team environment.
• Strong customer service mindset with a professional and positive attitude.

Working Conditions

• Primarily office-based in a standard office environment.
• Frequent use of computers, spreadsheets, project management systems, and electronic documentation.
• Ability to sit, stand, and perform typical office activities for extended periods