Construction Coordinator

Kids for the Future; Mishawaka (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Kids for the Future in Mishawaka, IN is seeking a Construction Coordinator to support telecommunications construction projects by coordinating documentation, invoicing, and production tracking. You will liaison between subcontractors, project teams, customers, and internal departments to ensure accurate reporting and timely invoicing.

The ideal candidate is organized, detail-oriented, customer-focused, and capable of managing multiple priorities while maintaining organized files and reports.

Qualifications

• Proficient in Microsoft Office applications with strong Excel skills.
• Strong verbal and written communication skills.
• Excellent attention to detail and accuracy.
• Ability to interpret construction-related documentation and project records.
• Strong organizational and time management abilities.
• Ability to work independently while collaborating in a team.
• Customer-focused with professional demeanor.

Responsibilities

• Coordinate communication between subcontractors, project teams, and internal departments.
• Review and interpret construction documentation, including as-built drawings, redlines, work orders, and supporting project records.
• Prepare reconciliation sheets and support documentation for customer billing.
• Receive, review, and process subcontractor invoices for accuracy and completeness.
• Assist with the preparation and submission of customer billing packets and monthly invoices.
• Maintain project production tracking and provide status updates and reports as required.
• Maintain pricing, tracking, and project documentation spreadsheets.
• Establish and maintain organized project and customer files, both electronic and physical.
• Respond to internal and external inquiries in a professional and timely manner.
• Generate reports and provide project-related data to management and customers as requested.
• Support continuous process improvement efforts and maintain accurate project records.
• Perform additional duties and responsibilities as assigned.

Skills

Communication skills

Attention to detail

Organizational skills

Time management

Customer service mindset

Ability to work independently

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

Project management software

Job description

Location Mishawaka,Mishawaka, IN, 46544,United States

Description

Job Overview

The Construction Coordinator plays a key role in supporting telecommunications construction projects by coordinating project documentation, subcontractor invoicing, customer billing, and production tracking activities. This position serves as a liaison between subcontractors, project teams, customers, and internal departments to ensure accurate reporting, timely invoicing, and efficient project execution. The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities.

Qualifications

Education

• High School Diploma or equivalent required

Experience

• Minimum of one (1) year of customer service, administrative support, project coordination, billing, or related experience preferred

Key Responsibilities

• Coordinate communication between subcontractors, project teams, and internal departments.
• Review and interpret construction documentation, including as-built drawings, redlines, work orders, and supporting project records.
• Prepare reconciliation sheets and support documentation for customer billing.
• Receive, review, and process subcontractor invoices for accuracy and completeness.
• Assist with the preparation and submission of customer billing packets and monthly invoices.
• Maintain project production tracking and provide status updates and reports as required.
• Maintain pricing, tracking, and project documentation spreadsheets.
• Establish and maintain organized project and customer files, both electronic and physical.
• Respond to internal and external inquiries in a professional and timely manner.
• Generate reports and provide project-related data to management and customers as requested.
• Support continuous process improvement efforts and maintain accurate project records.
• Perform additional duties and responsibilities as assigned.

Required Skills & Competencies

• Proficient in Microsoft Office applications, with strong Excel skills preferred.
• Strong verbal and written communication skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to interpret construction-related documentation and project records.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Demonstrated problem-solving and critical-thinking abilities.
• Ability to work independently while collaborating effectively within a team environment.
• Strong customer service mindset with a professional and positive attitude.

Working Conditions

• Primarily office-based in a standard office environment.
• Frequent use of computers, spreadsheets, project management systems, and electronic documentation.
• Ability to sit, stand, and perform typical office activities for extended periods.