Construction Contracts Manager

Financial Additions; San Diego (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

Financial Additions is seeking a detail-oriented Commercial Operations Manager in San Diego to support contracting, billing, and financial controls across Sales, Operations, and Accounting. This role focuses on contract administration, project documentation, and ensuring accurate invoicing from initiation to completion.

The ideal candidate has a strong accounting/financial background, excellent attention to detail, and the confidence to identify discrepancies and hold teams accountable.

Qualifications

• Bachelor’s degree or higher in Accounting/Finance/Business or related field.
• Experience with invoicing, accounts receivable, purchase orders, and financial controls.
• Experience reviewing contracts, pricing, billing, and change orders.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent cross-departmental communication.

Responsibilities

• Review, prepare, and administer customer contracts, ensuring accuracy and compliance.
• Coordinate between Sales, Operations, Project Management, and Accounting.
• Review terms, pricing, payment schedules, and supporting documents for issues.
• Manage contract modifications and change orders with proper approvals.
• Oversee invoicing and billing accuracy against contracts and costs.
• Review financial reports, vendor invoices, and documentation to resolve discrepancies.
• Monitor outstanding balances and assist with collections.
• Maintain organized contract and project documentation and billing schedules.
• Partner with teams to improve processes and strengthen financial controls.
• Provide guidance to a junior team member on administrative and billing tasks.

Skills

Accounting knowledge

Financial analysis

Excel proficiency

Interdepartmental coordination

Attention to detail

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Tools

Excel

ERP systems

Invoicing software

Job description

We are seeking a detail-oriented Commercial Operations Manager to support a growing organization. This position serves as a key liaison between Sales, Operations, and Accounting, ensuring customer contracts, project documentation, billing, and financial processes are accurate and properly managed.

This is not a sales position. The role is focused on contract administration, operational coordination, financial oversight, and ensuring projects are properly documented and billed from initiation through completion.

The ideal candidate will have a strong accounting or financial background, excellent attention to detail, and the confidence to identify discrepancies, ask questions, and hold teams accountable.

Key Responsibilities

• Review, prepare, and administer customer contracts, ensuring accuracy, completeness, and compliance with agreed-upon terms.
• Serve as the primary point of coordination between Sales, Operations, Project Management, and Accounting.
• Review contract terms, pricing, payment schedules, and supporting documentation to identify potential issues.
• Manage contract modifications and change orders, ensuring appropriate approvals and accurate financial documentation.
• Oversee customer invoicing, verifying billing accuracy against contracts, purchase orders, and approved project costs.
• Review financial reports, vendor invoices, and supporting documentation to identify discrepancies and resolve issues.
• Monitor outstanding customer balances and assist with payment follow-up.
• Maintain organized contract records, project documentation, and billing schedules.
• Partner with internal teams to improve processes, strengthen financial controls, and support operational efficiency.
• Provide guidance and oversight to a team member supporting administrative and billing functions.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 5+ years of experience in contract administration, commercial operations, accounting, finance, or project-based operations.
• Strong understanding of invoicing, accounts receivable, purchase orders, and financial controls.
• Experience reviewing contracts, pricing, billing, and change orders.
• Proficiency in Excel and financial or accounting software.
• Experience in a project-based, manufacturing, construction, engineering, or service-oriented environment preferred.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication skills with the ability to work across multiple departments.
• Comfortable working independently in a fast-paced environment with changing priorities.