Construction Contracts Manager

International Association of Plumbing and Mechanical Officials (IAPMO); San Diego (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

IAPMO in San Diego is seeking a Commercial Operations Manager to align Sales, Project Management and Accounting, translating quotes into contracts, scopes, and billing terms.

You will own end-to-end invoicing, manage WIP/POC reporting, review customer requirements, change orders, and ensure contractual obligations are met while safeguarding profitability.

Qualifications

• 5+ years of experience in contract administration, accounting/finance, project administration, sales operations, or related role.
• Strong understanding of WIP, POC, project accounting, invoicing, contracts, change orders, and financial controls.
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.

Responsibilities

• Serve as the key liaison between Sales, Project Management, and Accounting, translating quotes into contracts and billing.
• Review sales estimates, proposals, and requirements into contract scopes, billing terms, and deliverables.
• Partner with Project Managers to ensure work aligns with contracted scope and that billable activity is captured.
• Oversee WIP and POC reporting, ensuring project progress and financial activity are accurately reflected.
• Prepare, review, and administer customer contracts, including government, ferry, and specialized agreements.
• Manage change orders from preparation through customer approval, ensuring pricing, scope, and project billing alignment.
• Own end-to-end customer invoicing, validating invoices against contracts, change orders, POs, labor, materials, and milestones.
• Work with Accounting to identify and resolve billing discrepancies, coding issues, AR concerns, and payment requirements.
• Review subcontractor invoices, purchase orders, timecards, and costs for authorization and consistency with approved work.
• Identify scope changes, missed billings, cost overruns, and other items that could impact project profitability.
• Maintain accurate contract, project, change order, and billing documentation from execution through completion.
• Serve as the go-to resource for commercial and financial questions between Sales, Operations/Project Management, and Accounting.
• Communicate with customers regarding contracts, change orders, invoices, documentation, and payment requirements.
• Help improve contract administration, billing, and project financial processes while guiding one employee.

Skills

Contract administration

Accounting/Finance

Project administration

Sales operations

Financial controls

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Job description

Commercial Operations Manager

• Serve as the key liaison between Sales, Project Management, and Accounting, ensuring quoted work is accurately translated into contracts, executed, and billed correctly.


• Review sales estimates, proposals, and customer requirements and convert them into clear contract scopes, billing terms, and deliverables.


• Partner closely with Project Managers to ensure work performed aligns with the contracted scope and that all billable activity is captured.


• Oversee Work-in-Progress (WIP) and Percentage-of-Completion (POC) reporting, ensuring project progress and financial activity are accurately reflected.


• Prepare, review, and administer customer contracts, including customer-specific, government, ferry, and specialized agreements.


• Manage change orders from preparation through customer approval, ensuring pricing, scope, and project billing remain aligned.


• Own the end-to-end customer invoicing process, validating invoices against contracts, change orders, POs, labor, materials, and project milestones.


• Work with Accounting to identify and resolve billing discrepancies, coding issues, AR concerns, and payment requirements.


• Review subcontractor invoices, purchase orders, timecards, and costs to ensure they are authorized and consistent with customer-approved work.


• Partner with Project Managers and Sales to identify scope changes, missed billings, cost overruns, and other items that could impact project profitability.


• Maintain accurate contract, project, change order, and billing documentation from contract execution through project completion.


• Serve as the go-to resource for commercial and financial questions between Sales, Operations/Project Management, and Accounting.


• Communicate directly with customers regarding contracts, change orders, invoices, documentation, and payment requirements.


• Help improve contract administration, billing, and project financial processes while providing guidance and oversight to one employee.

Qualifications

• 5+ years of experience in contract administration, accounting/finance, project administration, sales operations, or a related role.


• Strong understanding of WIP, POC, project accounting, invoicing, contracts, change orders, and financial controls.


• Bachelor's degree in Accounting, Finance, Business, or related field preferred.