Construction Contracts Manager

Financial Additions; San Diego (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Financial Additions in San Diego seeks a contracts and billing professional to align sales, PM, and accounting, translating quotes into enforceable contracts. This role ensures accurate invoicing, change orders, and contract administration across customer and government agreements.

The position oversees WIP/POC reporting and collaborates with Project Managers to keep work aligned with contracted scopes and milestones.

Qualifications

• 5+ years of experience in contract administration, accounting/finance, project administration, or related role.
• Strong understanding of WIP, POC, invoicing, and financial controls.
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.

Responsibilities

• Serve as the key liaison between Sales, Project Management, and Accounting to translate quotes into contracts and billing.
• Review sales estimates, proposals, and customer requirements into contract scopes, billing terms, and deliverables.
• Oversee WIP and POC reporting to reflect project progress and financial activity.
• Prepare, review, and administer customer contracts, including government, ferry, and specialized agreements.
• Manage change orders from prep to customer approval, ensuring pricing and scope alignment.
• Own end-to-end customer invoicing, validating against contracts, change orders, POs, labor, materials, and milestones.
• Identify and resolve billing discrepancies with Accounting.
• Review subcontractor invoices and costs for authorization and alignment with approved work.
• Collaborate with Project Managers and Sales to flag scope changes and profitability issues.
• Maintain accurate contract, project, change order, and billing documentation through completion.
• Serve as go-to resource for commercial and financial questions between Sales, Operations/Project Management, and Accounting.
• Communicate with customers regarding contracts, change orders, invoices, and payment requirements.

Skills

Contract administration

Billing

WIP management

POC reporting

Financial controls

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Job description

• Serve as the key liaison between Sales, Project Management, and Accounting, ensuring quoted work is accurately translated into contracts, executed, and billed correctly.
• Review sales estimates, proposals, and customer requirements and convert them into clear contract scopes, billing terms, and deliverables.
• Partner closely with Project Managers to ensure work performed aligns with the contracted scope and that all billable activity is captured.
• Oversee Work-in-Progress (WIP) and Percentage-of-Completion (POC) reporting, ensuring project progress and financial activity are accurately reflected.
• Prepare, review, and administer customer contracts, including customer-specific, government, ferry, and specialized agreements.
• Manage change orders from preparation through customer approval, ensuring pricing, scope, and project billing remain aligned.
• Own the end-to-end customer invoicing process, validating invoices against contracts, change orders, POs, labor, materials, and project milestones.
• Work with Accounting to identify and resolve billing discrepancies, coding issues, AR concerns, and payment requirements.
• Review subcontractor invoices, purchase orders, timecards, and costs to ensure they are authorized and consistent with customer-approved work.
• Partner with Project Managers and Sales to identify scope changes, missed billings, cost overruns, and other items that could impact project profitability.
• Maintain accurate contract, project, change order, and billing documentation from contract execution through project completion.
• Serve as the go-to resource for commercial and financial questions between Sales, Operations/Project Management, and Accounting.
• Communicate directly with customers regarding contracts, change orders, invoices, documentation, and payment requirements.
• Help improve contract administration, billing, and project financial processes while providing guidance and oversight to one employee.

Qualifications

• 5+ years of experience in contract administration, accounting/finance, project administration, sales operations, or a related role.
• Strong understanding of WIP, POC, project accounting, invoicing, contracts, change orders, and financial controls.
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.