Construction Contracts & Insurance Specialist

Leola Construction; Gibsonton (FL); Sur place; USD 60 000 - 85 000; Plein temps

Avantages offerts par ce poste

401(k) with company match

Medical, dental & vision insurance

Paid time off

Résumé du poste

Sole Construction Partners is seeking an experienced Contracts Administrator to support our Florida-based team, working closely with Leola Construction and affiliated entities. You will draft and manage contracts, certificates of insurance, and compliance documents, ensuring accurate records and timely actions across projects.

The ideal candidate brings strong organizational skills, independent work habits, and a collaborative mindset to improve risk management and client satisfaction.

Qualifications

• Bachelor’s degree in Business, Construction Management, Paralegal Studies, or related field preferred.
• 5+ years of experience in construction administration, contract management, or insurance compliance.
• Knowledge of construction contract types (e.g., residential building, AIA, lump sum, GMP, cost-plus).
• Familiarity with insurance requirements for construction projects (e.g., GL, WC, Auto, Umbrella).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Viewpoint, or similar software is a plus.
• Strong organizational skills and the ability to work independently while being a collaborative team player.

Responsabilités

• Draft, review, and process construction contracts, subcontracts, purchase orders, and change orders.
• Maintain accurate contract logs, documentation, and tracking systems.
• Monitor key contract dates (e.g., expiration, renewal, deliverables, liquidated damages, and other milestones).
• Coordinate contract execution and distribution to internal teams and subcontractors.
• Assist with pre-qualification of subcontractors and vendors, collecting necessary compliance documentation and making sure they meet the minimum standards set forth by the company.
• Track and verify subcontractor and vendor insurance certificates (COIs), endorsements, and waivers.
• Ensure all parties meet insurance requirements as specified in contracts and project specs.
• Maintain current insurance records and manage expiration tracking with automated alerts or calendars.
• Work with insurance brokers and subcontractors to resolve deficiencies or lapses in coverage.
• Support risk management efforts by reporting non-compliance and ensuring corrective actions are taken, working with the field as necessary.
• Maintain organized electronic and physical files for contracts, insurance, and related documents.
• Support project teams with documentation requests, insurance questions, and contract coordination.
• Assist with audits and provide necessary documentation to internal/external stakeholders.
• Prepare reports and summaries related to contract status, insurance compliance, and risk exposure.

Connaissances

Contract administration

Insurance compliance

Contract management

Communication

Formation

Bachelor’s degree in Business or Construction Management

Outils

Procore

Viewpoint

Microsoft Office

Description du poste

Sole Construction Partners is seeking an experienced Contracts Administrator to support our Florida-based team, working closely with Leola Construction and affiliated entities. You will draft and manage contracts, certificates of insurance, and compliance documents, ensuring accurate records and timely actions across projects.

The ideal candidate brings strong organizational skills, independent work habits, and a collaborative mindset to improve risk management and client satisfaction.