Construction Contracts Admin — Growth & Benefits

ICOP, Inc.; Purcellville (VA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Job summary

ICOP, Inc. is seeking an organized Administrative Assistant to support our construction-focused contracts and administration team.

You will manage contract documents, insurance requirements, bonds, licenses, and vendor payments to keep projects on schedule. Your day-to-day includes document preparation, tracking, filing, follow-up, certificates of insurance, OCIPs/CCIPs enrollments, license renewals, lien releases, and month-end reporting support.

Qualifications

• Three+ years supporting a manager or team, preferably in construction, contracts, or insurance.
• Excellent organization and ability to manage multiple deadlines.
• Clear written and verbal communication with attention to detail.
• Proficiency in MS Office; knowledge of Monday.com and/or Foundation a plus.
• Ability to work independently and collaborate across departments.

Responsibilities

• Support the department’s daily operations, including document preparation, tracking, filing, and follow-up.
• Coordinate contract documentation and track outstanding items with internal teams and outside parties.
• Prepare and manage certificates of insurance, track project insurance requirements, and assist with renewals.
• Coordinate enrollment documents and filings for OCIPs and CCIPs.
• Process bond requests and assist with month-end bond and insurance reporting.
• Track and coordinate renewals for business licenses, engineering certificates of authorization, and contractor licenses in applicable states.
• Coordinate lien releases needed for customer payments.
• Assist with research, reports, presentations, and improvements to department processes.

Skills

Organization

Attention to detail

Verbal communication

Written communication

Time management

Independent worker

Cross-department collaboration

Education

Bachelor's degree in business administration/related field

Tools

MS Office

Monday.com

Foundation

Job description

ICOP, Inc. is seeking an organized Administrative Assistant to support our construction-focused contracts and administration team.

You will manage contract documents, insurance requirements, bonds, licenses, and vendor payments to keep projects on schedule. Your day-to-day includes document preparation, tracking, filing, follow-up, certificates of insurance, OCIPs/CCIPs enrollments, license renewals, lien releases, and month-end reporting support.