Construction Bookkeeper & Payroll Specialist

Abacus Solutions Group; Grasonville (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Abacus Solutions Group is seeking an experienced accounting professional to manage accounts payable, accounts receivable, payroll, and monthly close activities. You will ensure accurate coding, timely payments, and high-quality documentation across vendor files and draw packages.

The role includes processing client invoices, reconciling accounts, intercompany billing, and supporting year-end activities with the CPA. A strong eye for detail and regulatory compliance is essential.

Qualifications

• Experience processing AP in QuickBooks with accurate coding to cost codes and projects.
• Strong AR skills including invoicing, aging, and collections support.
• Payroll processing experience with accurate records and benefits coordination.
• Familiarity with monthly close procedures and financial reporting processes.
• Ability to maintain organized, compliant records and support audits.

Responsibilities

• Process approved accounts payable bills in QuickBooks with correct cost codes and projects.
• Execute payment runs and secure all required approvals before release.
• Collect lien waivers and maintain vendor files (W-9s, COIs, payment history).
• Monitor AP aging and flag overdue invoices or payment holds.
• Prepare client invoices and draw requests; support AR aging and collections.
• Record payments, reconcile receipts, and assist intercompany billing.
• Process bi-weekly payroll and maintain payroll records per regulations.
• Coordinate benefits enrollment and payroll deductions; update benefits as needed.
• Reconcile bank and credit card accounts; maintain job costing in QuickBooks.
• Prepare monthly P&L and balance sheets; assist CPA with year-end close.
• Maintain compliant financial records and monitor certificates of insurance.
• Assist with annual audit or financial review; provide supporting docs.

Skills

Accounts payable

Accounts receivable

Payroll

Billing & invoicing

Bank reconciliations

Job costing

Vendor management

Compliance & records

Tools

QuickBooks

Job description

Abacus Solutions Group is seeking an experienced accounting professional to manage accounts payable, accounts receivable, payroll, and monthly close activities. You will ensure accurate coding, timely payments, and high-quality documentation across vendor files and draw packages.

The role includes processing client invoices, reconciling accounts, intercompany billing, and supporting year-end activities with the CPA. A strong eye for detail and regulatory compliance is essential.