Construction Billing Specialist: Invoicing & Payroll Docs

IEW Construction Group, Inc.; Trenton (NJ); On-site; USD 42,000 - 58,000; Full time

Job summary

IEW Construction Group, Inc. seeks a detail-oriented Billing Assistant to support accounting and project management in preparing, processing, and tracking project billings.

You will help ensure timely invoicing, document verification, and contract compliance across multiple jobs in a fast-paced office. Ideal candidates have 1-3 years in construction billing or administrative accounting, proficient Excel skills, and the ability to collaborate with project teams.

Qualifications

• 1-3 years of construction administrative accounting, or construction billing experience preferred.
• Experience in the construction industry is highly desirable.

Responsibilities

• Assist with the preparation and processing of monthly progress billings for construction projects.
• Compile supporting documentation required for invoices, including schedules of values, certified payroll reports, force account documentation, and subcontractor information.
• Review project documentation to ensure billing accuracy and contract compliance.
• Maintain billing logs and track invoice submission dates, approvals, and payment status.
• Assist with the preparation and submission of electronic invoices through owner and agency portals.
• Monitor outstanding invoices and assist with collections activities as directed.
• Communicate with Project Managers regarding invoice status and payment issues.
• Assist with customer account reconciliations.
• Maintain accurate records of billing and payment activity.
• Organize and maintain project files and billing documentation.
• Assist with change order tracking and documentation.
• Verify purchase orders, subcontractor information, and contract documents as needed.
• Coordinate with Project Managers to obtain information necessary for billing and project reporting.
• Assist with certified payroll reporting and prevailing wage documentation.
• Support monthly and year-end reporting requirements.
• Ensure compliance with company policies, contract requirements, and governmental regulations.
• Prepare reports and spreadsheets as requested by management.
• Provide general administrative support to the Accounting and Operations teams.
• Assist with data entry, document management, and filing.

Skills

Attention to detail

Organizational skills

Microsoft Excel

Written and verbal communication

Confidentiality handling

Multi-tasking

Education

Construction billing experience

Tools

Viewpoint Vista

Job description

IEW Construction Group, Inc. seeks a detail-oriented Billing Assistant to support accounting and project management in preparing, processing, and tracking project billings.

You will help ensure timely invoicing, document verification, and contract compliance across multiple jobs in a fast-paced office. Ideal candidates have 1-3 years in construction billing or administrative accounting, proficient Excel skills, and the ability to collaborate with project teams.