Construction Billing Specialist

Himmel's LLC.; Grapevine (TX); On-site; USD 50,000 - 60,000; Full time

Job summary

Himmel’s Architectural Door and Hardware in Grapevine, TX is seeking a Construction Billing Specialist to prepare, review, and process project billings in a timely, accurate manner.

You will collaborate with project managers, accounting, and clients to ensure billing complies with contracts, tracks costs, and supports month-end close. Proficiency in Excel and construction software is required, with a strong attention to detail and deadlines.

Qualifications

• 3 years billing experience required.
• Strong Excel proficiency and attention to detail.
• Ability to manage multiple projects and deadlines.
• Experience reviewing contracts for billing terms.

Responsibilities

• Prepare and submit progress billings, AIA billings, and cost-plus invoices
• Review contracts to ensure billing aligns with agreed terms and conditions
• Track project costs, change orders, retainage, and billing schedules
• Reconcile billed amounts with project budgets and job cost reports
• Coordinate with project managers to resolve billing discrepancies
• Process lien waivers and support collections efforts as needed
• Maintain accurate billing records and documentation for audits
• Assist with month-end close related to construction revenue
• Communicate with clients regarding billing questions or issues

Skills

Construction billing

Attention to detail

Organizational skills

Project management

Communication skills

Excel

Tools

GCPay

Procore

Viewpoint

Textura

Job description

READY TO TAKE THE NEXT STEP IN YOUR CAREER?

why himmel's architectural door & hardware?

For over 40 years, Himmel’s Architectural Door and Hardware has provided quality products and services in the commercial door and architectural specialties industry. Himmel’s is a growing organization with locations in the Dallas area, Nashville area, New Orleans, Prairieville, and Houston. We pride ourselves as the door opening experts, not simply a construction material supplier. Himmel's is seeking a Construction Billing Specialist to join our team in Grapevine, TX.

The Construction Billing Specialist is responsible for preparing, reviewing, and processing accurate and timely billings for construction projects. This role works closely with project managers, accounting, and clients to ensure compliance with contract terms, proper cost allocation, and adherence to billing schedules.

Salary Range: $50,000 - $60,000

Job Responsibilities

• Prepare and submit progress billings, AIA billings, and cost-plus invoices
• Review contracts to ensure billing aligns with agreed terms and conditions
• Track project costs, change orders, retainage, and billing schedules
• Reconcile billed amounts with project budgets and job cost reports
• Coordinate with project managers to resolve billing discrepancies
• Process lien waivers and support collections efforts as needed
• Maintain accurate billing records and documentation for audits
• Assist with month-end close related to construction revenue
• Communicate with clients regarding billing questions or issues

Qualifications

• 2+ years of construction billing or construction accounting experience
• Strong attention to detail and organizational skills
• Ability to manage multiple projects and deadlines
• Excellent communication and problem-solving skills
• Advanced Excel skills

Preferred Skills

• Experience with retainage and change order tracking
• Understanding of construction contracts and compliance requirements
• Proficiency in accounting or construction software (e.g., GCPay, Procore, Viewpoint, Textura)
• Strong knowledge of AIA billing formats and job cost accounting

Preferred Skills

• Office-based with collaboration across project and finance teams
• Competitive compensation and bonuses.
• Medical, Dental, and Vision Insurance.
• Company paid life insurance and Long-Term Disability.
• Paid vacation and holidays.
• Supplemental Insurance–Life, Accident, Critical Illness, and Short-Term Disability.
• Advancement opportunity to grow your career.
• Access to the EAP (Employee Assistance Program).
• Personal and Professional Development Programs available.

Requirements

• Must be at least 18 years of age.
• 3 years Billing experience.
• 1-year accounting experience.
• Advanced proficiency with Excel software.
• Ability to effectively perform in an advanced, fast-paced environment individually and as part of a team.
• Needs to be self-motivated, have a strong work ethic, strong communication skills and a positive and helpful demeanor.
• Ability to routinely lift and move objects weighing up to 20 lbs.
• Must pass drug and alcohol screen and successfully complete random screens.

Equal opportunity

Equal access to programs, services and employment opportunities is available to all persons without regard to sex (including pregnancy), race, color, religion, national origin, citizenship, age, disability, genetic information, or any other basis protected by federal, state, and/or local law. In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions.