Receptionist

Himmel's LLC.; Grapevine (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long-Term Disability

Paid Vacation

Paid Holidays

EAP

Professional Development

Advancement Opportunities

Job summary

Himmel’s Architectural Door and Hardware in Grapevine, TX is seeking a friendly Receptionist to greet visitors, answer calls, and support daily front-desk operations at our busy office. You will transfer calls, assist with AP/AR duties, process invoices, manage vendor documents, and coordinate with internal teams.

Proficiency in MS Office, excellent communication, and strong organizational skills are required for this full-time role.

Qualifications

• Must have a High School diploma or equivalent.
• Experience as receptionist or administrative support is preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Excellent verbal and written communication skills.

Responsibilities

• Answer incoming calls and transfer to appropriate personnel.
• Take detailed messages and follow up with email.
• Assist with AP duties and data entry for invoices.
• Process order acknowledgements for business units.
• Greet visitors professionally and manage front desk.
• Coordinate with internal departments to ensure smooth operations.

Skills

Customer service

Verbal and written communication

Organizational skills

Multitasking

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Excel

Outlook

Word

Job description

READY TO TAKE THE NEXT STEP IN YOUR CAREER?

why himmel's architectural door & hardware?

For over 40 years, Himmel’s Architectural Door and Hardware has provided quality products and services in the commercial door and architectural specialties industry. Himmel’s is a growing organization with locations in New Orleans, Prairieville and Houston, Dallas area, and Nashville area. We pride ourselves as the door opening experts, not simply a construction material supplier. Our family owned and operated company is seeking a Receptionist to join our team at our Grapevine, TX location.

The Receptionist position is the first impression that potential clients, customers and visitors have with Himmel’s, both in person and over the telephone.

Job Responsibilities

• Answer incoming calls.
• Transfer calls to appropriate personnel, take detailed messages, and follow up with an email.
• Assist with Accounts Payable (AP) duties, including data entry and routing invoices for processing.
• Process order acknowledgements for specified business units.
• Scan and save vendor packing slips into appropriate folders.
• Assist with AR duties, including payments.
• Scan mailed invoices and forward them to designated team members.
• Greet visitors professionally and ensure they are directed appropriately and timely.
• Monitor the front desk and maintain a clean, organized reception area.
• Serve as the central contact for internal and external inquiries.
• Collaborate with business unit departments to facilitate smooth operations.
• Maintain office supplies.
• Onboarding when needed, setting up new employee phones/phone extensions and/or computers.
• Support Business Unit Manager wherever needed.
• Exhibit professionalism and uphold company standards.
• This position is full-time, non-exempt, and reports to the Business Unit Manager.
• Competitive compensation and bonuses
• Medical, Dental and Vision Insurance
• Company paid life insurance and Long-Term Disability
• Paid vacation and holidays
• Supplemental Insurance – Life, Accident, Critical Illness, Short-Term Disability,
• Advancement Opportunity to grow your career
• EAP (Employee Assistance Program)
• Professional Development Program

Requirements

• Must be at least 18 years of age
• High School diploma or equivalent.
• Previous experience as a receptionist or in an administrative support role preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Experience handling multi-line phone systems is a plus.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Customer service orientation and professional demeanor.
• Attention to detail with a focus on accuracy.
• Able to work closely and communicate effectively with others.

Job Type: Full-time

Weekly day range: Monday to Thursday 7am-4:30pm, and Friday, 7am-3:30pm.

Ability to commute/relocate: Reliably commute or planning to relocate before starting work (Required)

Equal opportunity

Equal access to programs, services and employment opportunities is available to all persons without regard to sex (including pregnancy), race, color, religion, national origin, citizenship, age, disability, genetic information, or any other basis protected by federal, state, and/or local law.

In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions.