Construction Billing Specialist

S. A. Comunale Co., Inc.; Barberton (OH); On-site; USD 42,000 - 58,000; Full time

Job summary

S. A. Comunale Co., Inc. seeks a Billing Specialist to process customer invoices and support AR-related activities. The role requires close collaboration with the Controller and AR associates to ensure accurate billing, timely pay applications, and compliant documentation.

You will handle multiple tasks in a fast-paced setting, maintain billing accuracy, and communicate effectively with customers and branches to resolve discrepancies. Prior billing and construction-industry exposure is a plus.

Qualifications

• High school diploma or GED required.
• 5+ years’ billing experience required.
• Excellent customer service skills required.
• Excellent written and verbal communications skills required.
• Ability to work independently and in a team.
• Construction industry experience a plus.
• Proven experience with Microsoft Office applications.
• Ability to prioritize in a fast-paced multi-task environment.
• Integrity and professionalism.
• Strong organizational skills.

Responsibilities

• Create service billing sheets and send to branches.
• Coordinate with Contract Department to obtain paperwork and resolve discrepancies.
• Review contracts/POs for each job to verify contract price.
• Set up jobs and Schedule of Values in lump sum billing in TCMS.
• Create, print, and post invoices in TCMS, All-Share and Textura.
• Scan billing packets and credit memos into Doc Manager and send to customer before billing deadline.
• Post pencil jobs by closing calendar deadlines monthly for TCMS, Textura, GC Pay and Procore billings.
• Verify billing requirements and documents needed to submit pay requests.
• Invoice using TCMS AIA documents, state documents, costumer forms, and standard AIA documents, customize invoices as needed.
• Request closeout information to be sent by the Blue Print Room Associate as needed.
• Work with Accounts Receivable Associates and customers to address customer issues, accounts, paperwork, etc. and solve in a timely fashion.
• Keep an updated log of customer emails and contact information in TCMS.
• Ensure accounts are balanced and all information is accurate and up to date.
• Research contact information and/or any other items as directed by the Controller.
• Responsible for sending out pay applications and all pencil copies of invoices to be billed.
• Prepare waivers, affidavits, and sworn statements.
• Provide material or job information to contractors as requested.
• Request supplier waivers to complete billing processes.
• Send waivers to customers.
• Verify final face amounts are accurate.
• Send retention letters as needed.
• Respond to a high volume of emails and/or inquiries regarding payment.
• Obtain missing paperwork from vendors.
• Enter customer invoices on customer websites.

Skills

Customer service

Communication

Teamwork

Organization

Attention to detail

Strategic thinking

Decision making

Prioritization

Independent work

Integrity

Professionalism

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

S. A. Comunale Co., Inc. seeks a Billing Specialist to process customer invoices and support AR-related activities. The role requires close collaboration with the Controller and AR associates to ensure accurate billing, timely pay applications, and compliant documentation.

You will handle multiple tasks in a fast-paced setting, maintain billing accuracy, and communicate effectively with customers and branches to resolve discrepancies. Prior billing and construction-industry exposure is a plus.