Billing & Data Entry Specialist - Construction Office

Elite Contracting Solutions Llc; Baltimore (MD); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Job summary

Elite Contracting Solutions Llc in Baltimore, MD is seeking a Billing & Data Entry Coordinator to support the Office Manager and Administrative Assistant in a fast-paced construction office. This role focuses on maintaining accurate records, entering billing information, organizing project documentation, and ensuring data is entered correctly and on time.

The ideal candidate has 2+ years in office administration or billing, strong data entry skills, and proficiency with Microsoft Office.

Qualifications

• 2+ years of office administration or billing experience.
• Strong computer skills.
• Excellent typing and data entry accuracy.
• Experience with Microsoft Office.
• Strong attention to detail.
• Ability to prioritize multiple tasks.
• Excellent organizational skills.

Responsibilities

• Prepare customer invoices from approved work orders.
• Enter invoices into accounting software.
• Verify invoice accuracy before submission.
• Track unpaid invoices and communicate with the Office Manager regarding outstanding balances.
• Process vendor invoices for approval.
• Match invoices to purchase orders and receipts.
• Maintain billing files and supporting documentation.
• Enter new customer information.
• Update customer accounts.
• Enter estimates and contracts into company software.
• Ensure all digital records remain organized and accurate.
• Scan and file documents.
• Assist with document preparation.
• Update spreadsheets.

Skills

Billing experience

Typing accuracy

Data entry accuracy

Prioritization

Organizational skills

Tools

Microsoft Office

Job description

Elite Contracting Solutions Llc in Baltimore, MD is seeking a Billing & Data Entry Coordinator to support the Office Manager and Administrative Assistant in a fast-paced construction office. This role focuses on maintaining accurate records, entering billing information, organizing project documentation, and ensuring data is entered correctly and on time.

The ideal candidate has 2+ years in office administration or billing, strong data entry skills, and proficiency with Microsoft Office.