Construction Billing & Contract Administrator

Sunstall Inc.; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Job summary

Sunstall Inc. seeks a sharp, detail-oriented Accounts Receivable specialist to lead our billing and collections across construction projects. You will ensure accurate invoicing aligned with contracts and milestones, maintain AR aging, and forecast cash flow through proactive collections.

Ideal candidates will have AIA billing experience, lien waivers, and related paperwork. Strong communication skills for calls and emails to customers are vital in this team-oriented environment near Willowbrook

Qualifications

• 1+ year of progressive AR experience in construction or subcontracting.
• Proficient in Microsoft Office.
• Strong knowledge of AIA billing, SOV structures, lien waiver processes.
• Proficiency in Procore, Textura, GCPay or similar ERP systems.
• Advanced Excel skills (pivot tables, formulas, reporting).

Responsibilities

• Ensure timely and accurate billing for all construction projects, AIA and T&M billing.
• Partner with PMs and Procurement to align billing with milestones.
• Maintain job files until project is complete.
• Research non-taxable payments monthly.
• Receive customer payments via credit card and through portal.
• Track and manage collections to protect cash flow and escalate high-risk accounts.
• Forecast expected cash inflows and prepare weekly/monthly AR cash flow reports.
• Maintain and reconcile AR aging reports.
• Lead automation of invoicing, collections reminders, and reporting.

Skills

Progress billing

Microsoft Office

Advanced Excel

Communication skills

Team collaboration

Tools

Procore

Textura

GCPay

Lien waiver processes

Job description

PlumbingConstructionCompanyisseekingasharp,dedicated,detail-orientedandstrategicAccountsReceivableindividualtoleadourbillingandcollectionsoperations.Thisroleisresponsibleforensuringaccurateandtimelyinvoicingalignedwithprojectcontractsandmilestones,maintaininghealthyARaging,anddrivingcashflowthroughproactivecollectionsandforecasting.TheidealcandidatewillhaveexperiencewithProgressbilling,AIAbillingandrelatedpaperwork.Professionalcommunicationskillsforcallingande-mailingcustomersisnecessaryandvitalforthisposition.Mustbeabletomulti-task,behighlyorganized,andworkaspartofateam.Mustbedependable,ontime,havegreatattendance,andgreatworkethic.CollaboratecloselywithProjectManagerstoresolvebillingissues.

KeyResponsibilities:

• Ensuretimelyandaccuratebillingforallconstructionprojects,AIAandT&Mbilling.
• PartnerwithPMs,andProcurementtoensurebillingaccuracyandalignmentwithprojectmilestones.
• Maintainjobfilesuntilprojectiscomplete
• Researchnon-taxablepaymentsmonthly
• ReceivecustomerpaymentsviaCreditCardandrunthroughportal
• Trackandmanagecollectionstoprotectcashflow;escalatehigh-riskaccounts.
• Forecastexpectedcashinflowsandprepareweekly/monthlyARcashflowreports.
• Maintainstrongclientrelationshipstoresolvedisputesandimprovepaymentcycles.
• Monitorliendeadlinesandensuretimelyfilingofnoticestocustomers.
• Trackretentionbalancesandfollowuponreleasedates.
• Coordinatewithlegalorthird-partylienservicesasneeded.
• MaintainandreconcileARagingreports.
• ReporttodailycollectionsController/Owner,andexecutiveleadershiponcashforecasting.
• Completerequesteddocumentsforcustomers,suchaslienwaivers,W-9forms,andcontracts,changeorders,closeoutdocuments.
• Leadautomationofinvoicing,collectionsreminders,andreporting.

Qualifications

• 1+yearsofprogressiveARexperienceinconstruction,orsubcontracting.
• MicrosoftOfficeRequired
• StrongknowledgeofAIAbilling,SOVstructures,lienwaiverprocesses.
• ProficiencyinProcore,Textura,GCPay,orsimilarERPsystems.
• AdvancedExcelskills(pivottables,formulas,reporting).
• Strongcommunicationandinterpersonalskills.

ImportantNotes

CasualandfriendlyworkenvironmentandanexcellentlocationnearWillowbrookMallmakethisanattractiveopportunityforasharpaccountingclerk.

OfficeHoursareMonday-Friday,7amto4pm.LocatedoffofFM1960near249.

HealthBenefitsAvailable.