Construction Bid & Contract Specialist

Quality Machine & Fab; Tulsa (OK); On-site; USD 55,000 - 85,000; Full time

Job summary

Priority StaffCorp in Tulsa, OK seeks a detail-oriented Contract Administrator to support estimating, accounting, and project teams. This role coordinates bids, contracts, permits, billing, subcontracts, and change orders while keeping projects organized and moving forward.

The ideal candidate has construction industry experience, strong computer skills, excellent organization, and the ability to manage multiple deadlines at once.

Qualifications

• High school diploma or equivalent.
• 5+ years of verifiable construction experience.
• Strong organizational and time-management skills.
• Proficient with Microsoft Office, Excel, and Word.
• Accounting software experience is a plus.
• Ability to manage multiple projects and meet deadlines.
• Team-oriented and able to take direction.
• Positive attitude and willingness to learn.

Responsibilities

• Assist estimators with preparing and submitting bids.
• Assemble bid packages, including bid bonds, affidavits, and prequalification documents.
• Prepare contracts and documents for signatures.
• Process subcontracts and assist with subcontractor documentation.
• Obtain required permits and complete ODOT, City, and OKIE locate requirements.
• Assist with monthly billing to general contractors and project owners.
• Process and track change orders.
• Maintain subcontract records, including billing, payments, and lien waivers.
• Coordinate between the estimating and accounting departments.
• Assist with additional administrative and project-related tasks as needed.

Skills

Construction experience

Organizational skills

Time management

Team oriented

Education

High school diploma or equivalent

Tools

MS Office

Excel

Word

Accounting software

Job description

Priority StaffCorp in Tulsa, OK seeks a detail-oriented Contract Administrator to support estimating, accounting, and project teams. This role coordinates bids, contracts, permits, billing, subcontracts, and change orders while keeping projects organized and moving forward.

The ideal candidate has construction industry experience, strong computer skills, excellent organization, and the ability to manage multiple deadlines at once.