Construction AR/AP

Liberty Mission Critical Services, LLC; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Liberty Mission Critical Services, LLC is seeking a Construction AR/AP Specialist to manage accounts payable/receivable and construction-related finances for multiple active projects in the Miami area.

The role requires experience with AIA/progress billing, retainage, job costing, and proficiency in Procore, Oracle, and Excel. A detail-oriented, organized professional who can handle multiple projects is essential.

Qualifications

• Experience in Accounts Receivable and Accounts Payable.
• Construction or electrical contracting industry experience preferred.
• Knowledge of AIA billing, progress billing, retainage, and job costing.
• Experience with Procore and Oracle.
• Proficiency in Microsoft Excel and accounting software.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Process and review vendor invoices and subcontractor invoices.
• Verify invoices against POs, contracts, and project documentation.
• Manage vendor payments and monitor payables.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and submit customer invoices and monthly progress billings.
• Track retainage, change orders, and contract balances.
• Maintain AR aging reports and coordinate with project managers.
• Assist with monthly reconciliations and reporting.

Skills

AR/AP experience

Multitasking

Attention to detail

Organizational skills

Project coordination

Tools

Procore

Oracle

Excel

QuickBooks

Job description

Liberty Mission Critical Services, LLC is an electrical contracting company specializing in mission-critical infrastructure and data center projects. We are seeking an experienced and detail-oriented Construction AR/AP Specialist to support our growing operations and manage accounts receivable, accounts payable, and construction-related financial processes.

Key Responsibilities

Accounts Payable (AP)

• Process and review vendor, subcontractor, and supplier invoices.
• Verify invoices against purchase orders, contracts, and project documentation.
• Manage vendor payments and monitor outstanding payables.
• Reconcile vendor statements and resolve discrepancies.
• Collect and maintain W-9s, Certificates of Insurance (COIs), and vendor documentation.
• Track subcontractor invoices, payment applications, and lien waivers.

Accounts Receivable (AR)

• Prepare and submit customer invoices and monthly progress billings.
• Manage AIA billing applications and supporting documentation.
• Track retainage, change orders, and contract balances.
• Monitor outstanding receivables and follow up on collections.
• Maintain accurate AR aging reports.
• Coordinate with project managers to ensure timely and accurate customer billing.

Construction Accounting & Project Administration

• Track project costs, expenses, and financial transactions.
• Maintain accurate financial records by project and customer.
• Review subcontractor payment applications and supporting documents.
• Assist with monthly financial reconciliations and reporting.
• Coordinate with project managers, vendors, customers, and management.
• Ensure all financial documentation is properly organized and maintained.

Qualifications & Requirements

• Previous experience in Accounts Receivable and Accounts Payable.
• Construction or electrical contracting industry experience strongly preferred.
• Knowledge of AIA billing, progress billing, retainage, and job costing.
• Experience with Procore and Oracle.
• Proficiency in Microsoft Excel and accounting software.
• Strong understanding of construction invoicing and subcontractor payments.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects and meet deadlines.

Preferred Software Experience

• AIA Billing: Applications for payment and continuation sheets.
• Procore: Construction project financials, commitments, invoicing, and documentation.
• Oracle: Financial management, accounts payable, accounts receivable, and reporting.
• QuickBooks and Microsoft Excel.

Ideal Candidate

We are looking for a proactive, organized, and dependable professional who understands the financial side of construction operations and can independently manage AR/AP responsibilities while supporting multiple active projects.