Construction AR/AP

Liberty Mission Critical Services; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Liberty Mission Critical Services, LLC in Miami seeks an experienced Construction AR/AP Specialist to manage accounts receivable and payable for multiple active projects, ensuring accurate billing and timely vendor payments. You will handle AIA and progress billings, retainage, lien waivers, and project cost tracking, using Excel and Procore/Oracle to keep finances orderly.

Collaborating with project managers, you will ensure compliant documentation and timely financial reporting to support

Qualifications

• Experience in Accounts Receivable and Accounts Payable in construction.
• Construction or electrical contracting industry experience preferred.
• Knowledge of AIA billing, progress billing, retainage, and job costing.
• Experience with Procore and Oracle.
• Proficiency in Microsoft Excel and accounting software.
• Strong understanding of construction invoicing and subcontractor payments.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Process and review vendor, subcontractor, and supplier invoices.
• Verify invoices against purchase orders, contracts, and project documentation.
• Manage vendor payments and monitor outstanding payables.
• Reconcile vendor statements and resolve discrepancies.
• Collect and maintain W-9s, COIs, and vendor documentation.
• Track subcontractor invoices, payment applications, and lien waivers.
• Prepare and submit customer invoices and monthly progress billings.
• Manage AIA billing applications and supporting documentation.
• Track retainage, change orders, and contract balances.
• Monitor outstanding receivables and follow up on collections.
• Maintain AR aging reports.
• Coordinate with project managers to ensure timely and accurate customer billing.
• Track project costs, expenses, and financial transactions.
• Maintain accurate financial records by project and customer.
• Review subcontractor payment applications and supporting documents.
• Assist with monthly financial reconciliations and reporting.
• Coordinate with project managers, vendors, customers, and management.
• Ensure all financial documentation is properly organized and maintained.

Skills

AR/AP experience

Construction industry knowledge

Attention to detail

Time management

Multitasking

Data accuracy

Tools

Procore

Oracle

QuickBooks

Excel

Job description

Liberty Mission Critical Services, LLC is an electrical contracting company specializing in mission-critical infrastructure and data center projects. We are seeking an experienced and detail-oriented Construction AR/AP Specialist to support our growing operations and manage accounts receivable, accounts payable, and construction-related financial processes.

Key Responsibilities

Accounts Payable (AP)

• Process and review vendor, subcontractor, and supplier invoices.
• Verify invoices against purchase orders, contracts, and project documentation.
• Manage vendor payments and monitor outstanding payables.
• Reconcile vendor statements and resolve discrepancies.
• Collect and maintain W-9s, Certificates of Insurance (COIs), and vendor documentation.
• Track subcontractor invoices, payment applications, and lien waivers.

Accounts Receivable (AR)

• Prepare and submit customer invoices and monthly progress billings.
• Manage AIA billing applications and supporting documentation.
• Track retainage, change orders, and contract balances.
• Monitor outstanding receivables and follow up on collections.
• Maintain accurate AR aging reports.
• Coordinate with project managers to ensure timely and accurate customer billing.

Construction Accounting & Project Administration

• Track project costs, expenses, and financial transactions.
• Maintain accurate financial records by project and customer.
• Review subcontractor payment applications and supporting documents.
• Assist with monthly financial reconciliations and reporting.
• Coordinate with project managers, vendors, customers, and management.
• Ensure all financial documentation is properly organized and maintained.

Qualifications & Requirements

• Previous experience in Accounts Receivable and Accounts Payable.
• Construction or electrical contracting industry experience strongly preferred.
• Knowledge of AIA billing, progress billing, retainage, and job costing.
• Experience with Procore and Oracle.
• Proficiency in Microsoft Excel and accounting software.
• Strong understanding of construction invoicing and subcontractor payments.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects and meet deadlines.

Preferred Software Experience

• AIA Billing: Applications for payment and continuation sheets.
• Procore: Construction project financials, commitments, invoicing, and documentation.
• Oracle: Financial management, accounts payable, accounts receivable, and reporting.
• QuickBooks and Microsoft Excel.

Ideal Candidate

We are looking for a proactive, organized, and dependable professional who understands the financial side of construction operations and can independently manage AR/AP responsibilities while supporting multiple active projects.