Construction AP Specialist: Vendor & Subcontractor Billing

Paylocity; Lincoln (NE); On-site; USD 42,000 - 62,000; Full time

Job summary

Stonebrook Exterior in Lincoln, Nebraska is seeking a full-time Accounts Payable Specialist to manage accurate invoice processing, vendor compliance, and timely payments for our construction projects. The role supports multiple states and requires careful attention to detail and effective communication with suppliers.

You will code invoices in Sage Intacct and TimberScan, maintain W-9s and certificates, assist with month-end close, and look for process improvements to increase accuracy and

Qualifications

• Associate's degree in accounting or related field preferred, or equivalent relevant experience.
• 2–4 years accounts payable experience, preferably in construction or another project-based industry.
• Experience with ERP/accounting systems required; Sage Intacct and TimberScan experience preferred.
• Basic Excel skills, including formatting, filtering, sorting and working with data.
• Ability to learn and work effectively across multiple software systems.

Responsibilities

• Onboard new vendors and subcontractors, including collection and maintenance of W-9s and insurance certificates.
• Process, code, route, and maintain invoices in TimberScan and Sage Intacct.
• Ensure invoices are coded accurately to the appropriate GL account, project, cost code, location, and dimensions.
• Review and apply appropriate sales and use tax treatment to vendor invoices.
• Prepare and support weekly payment processing, including checks, ACH, EFT, and other payments.
• Post and record vendor payments accurately in Sage Intacct.
• Monitor AP emails and respond to vendor inquiries in a timely manner.
• Assist with month-end close activities, including AP reconciliations.
• Identify opportunities to improve AP processes, controls, and efficiency.

Skills

Attention to detail

Organizational skills

Time management

Vendor communication

Multitasking

Education

Associate's degree in accounting or related field

Tools

Sage Intacct

TimberScan

Excel

Job description

Stonebrook Exterior in Lincoln, Nebraska is seeking a full-time Accounts Payable Specialist to manage accurate invoice processing, vendor compliance, and timely payments for our construction projects. The role supports multiple states and requires careful attention to detail and effective communication with suppliers.

You will code invoices in Sage Intacct and TimberScan, maintain W-9s and certificates, assist with month-end close, and look for process improvements to increase accuracy and