Construction AP Specialist: Master Multi-Entity Payments

Charles-Pankow-Builders; Pasadena (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Charles-Pankow-Builders in Pasadena, CA seeks an Accounts Payable Specialist to execute complex full-cycle AP operations for construction projects. You will review invoices, manage subcontractor payments, and ensure compliance and internal controls across entities.

This role collaborates with operations, project teams, and vendors, maintaining vendor master data, administering corporate cards, and supporting year-end close, 1099 filings, and tax payments.

Qualifications

• Minimum 5+ years of progressive Accounts Payable or General Accounting experience.
• Experience with construction-specific ERP systems and subcontractor payment compliance.
• Strong knowledge of lien waivers and tax reporting is preferred.

Responsibilities

• Review and approve invoices and payment transactions.
• Manage multi-entity AP processing and reconciliations.
• Maintain vendor master data and onboarding processes.
• Administer P-Card and V-Card programs; monthly reconciliations.
• Assist period close, 1099 filings, and scheduled tax payments.
• Coordinate CCIP closeout activities and insurance deductions.

Skills

Analytical skills

Organizational skills

Interpersonal communication

Attention to detail

Problem-solving

Education

Bachelor’s degree in Accounting, Finance, or Business Administration

Tools

CMiC ERP

Textura

Microsoft Excel

Job description

Charles-Pankow-Builders in Pasadena, CA seeks an Accounts Payable Specialist to execute complex full-cycle AP operations for construction projects. You will review invoices, manage subcontractor payments, and ensure compliance and internal controls across entities.

This role collaborates with operations, project teams, and vendors, maintaining vendor master data, administering corporate cards, and supporting year-end close, 1099 filings, and tax payments.