Construction AP Clerk - Vendor & Invoicing Specialist

On Top Of The World Communities; Ocala (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Colen Built Development in Ocala, FL is seeking an Accounts Payable professional to manage the full payment cycle for vendors, subcontractors, and suppliers within a construction environment.

You will verify invoices, schedule payments, maintain vendor records, reconcile statements, allocate costs to projects, and ensure compliance with lien laws and internal controls. Strong experience with Sage, Timberline, QuickBooks, and Excel is required along with 1–3 years in multi-company settings.

Qualifications

• Associate's degree in Accounting or Business Administration.
• 1–3 years of multi-company experience.
• Experience with Sage, Timberline, QuickBooks, and Microsoft Excel.

Responsibilities

• Receive, review, and process invoices from vendors, subcontractors, and suppliers.
• Prepare and issue payments according to approved schedules.
• Maintain vendor/subcontractor records, including W-9s and lien waivers.
• Reconcile vendor statements and resolve discrepancies.
• Allocate costs to correct projects and cost centers.
• Ensure compliance with construction accounting principles and company policies.
• Collaborate with project managers and finance teams to resolve billing issues.

Skills

Sage

Timberline

QuickBooks

Microsoft Excel

Multicompany experience

Education

Associate's degree in Accounting or Business Administration

Job description

Colen Built Development in Ocala, FL is seeking an Accounts Payable professional to manage the full payment cycle for vendors, subcontractors, and suppliers within a construction environment.

You will verify invoices, schedule payments, maintain vendor records, reconcile statements, allocate costs to projects, and ensure compliance with lien laws and internal controls. Strong experience with Sage, Timberline, QuickBooks, and Excel is required along with 1–3 years in multi-company settings.