Construction Administrator — Procore & Bid Coordination

Russo-Developmen; Carlstadt (NJ); On-site; USD 50,000 - 75,000; Full time

Job summary

Russo Development and Russo Property Management is seeking a Construction Administrator to support the multifamily construction team in Carlstadt, NJ. The role emphasizes accurate documentation, coordination, and tracking throughout all project phases.

Based in our corporate office, you will manage insurance certificates, bid coordination, and document control using Procore, while collaborating with project managers, estimating, and accounting to ensure timely project execution.

Qualifications

• High School diploma or GED required.
• 3+ years in construction or real estate development.
• Ability to thrive in a fast-paced environment.
• Team-oriented with a professional, courteous demeanor.
• Working knowledge of Outlook, Word, Excel, Procore.
• Detail-oriented.

Responsibilities

• Request, review, and track contactor insurance certificates.
• Ensure subcontractors meet project and company insurance requirements.
• Upload and maintain project drawings and documentation in Procore.
• Maintain version control and accessibility of project files.
• Assist with commitments and change orders in Procore.
• Maintain accurate contract documentation and revisions.
• Assist with bid packages and coordination with subcontractors.
• Track bid submissions and support bid tabulations.
• Coordinate information flow between departments to meet timelines.

Skills

Team player

Detail oriented

Adaptability

Education

High School diploma or GED

Tools

Outlook

Word

Excel

Procore

Job description

Russo Development and Russo Property Management is seeking a Construction Administrator to support the multifamily construction team in Carlstadt, NJ. The role emphasizes accurate documentation, coordination, and tracking throughout all project phases.

Based in our corporate office, you will manage insurance certificates, bid coordination, and document control using Procore, while collaborating with project managers, estimating, and accounting to ensure timely project execution.