Construction Administrator - Multifamily Projects

Russo Property Management; Carlstadt (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Russo Development / Russo Property Management seeks a Construction Administrator to support project documentation, coordination, and tracking across multifamily construction projects from our Carlstadt, NJ office.

The role requires 3+ years in construction or real estate development, proficiency with Procore and MS Office, and a detail-oriented, team-focused approach to manage insurance, drawings, change orders, and bid processes efficiently.

Qualifications

• High School or GED required.
• 3+ years of experience in a construction or real estate development company.
• Ability to thrive in a fast-paced environment.
• Team-oriented and professional demeanor.
• Working knowledge of Outlook, Word, Excel and Procore.
• Detail oriented and organized.

Responsibilities

• Request, review, and track contractor insurance certificates.
• Ensure subcontractors meet project and company insurance requirements.
• Upload and maintain project drawings and documentation in Procore.
• Maintain version control and accessibility of all project files.
• Assist with creation and management of commitments and change orders in Procore.
• Maintain accurate records of contract documentation and revisions.
• Assist with preparation, distribution, and tracking of bid packages to subcontractors and vendors.
• Solicit and coordinate subcontractor bids for multifamily construction projects.
• Maintain bidder lists and ensure current drawings, specs, and addenda are delivered.
• Track bid submissions and assist with bid tabulations and comparisons.
• Coordinate with project managers and estimating teams to ensure complete bid documentation.
• Follow up with subcontractors regarding bid status and required documentation.
• Communicate with project managers, accounting, estimating, and field teams to support project execution.
• Coordinate information flow between departments to maintain timelines and compliance.
• Support construction team with reporting, tracking logs, and documentation needs.
• Maintain organized up-to-date project records.

Skills

Team player

Detail oriented

Fast-paced environment

Education

High School diploma or GED

Tools

Procore

Outlook

Word

Excel

Job description

Russo Development / Russo Property Management seeks a Construction Administrator to support project documentation, coordination, and tracking across multifamily construction projects from our Carlstadt, NJ office.

The role requires 3+ years in construction or real estate development, proficiency with Procore and MS Office, and a detail-oriented, team-focused approach to manage insurance, drawings, change orders, and bid processes efficiently.