Construction Administrator

Russo-Developmen; Carlstadt (NJ); On-site; USD 50,000 - 75,000; Full time

Job summary

Russo Development and Russo Property Management is seeking a Construction Administrator to support the multifamily construction team in Carlstadt, NJ. The role emphasizes accurate documentation, coordination, and tracking throughout all project phases.

Based in our corporate office, you will manage insurance certificates, bid coordination, and document control using Procore, while collaborating with project managers, estimating, and accounting to ensure timely project execution.

Qualifications

• High School diploma or GED required.
• 3+ years in construction or real estate development.
• Ability to thrive in a fast-paced environment.
• Team-oriented with a professional, courteous demeanor.
• Working knowledge of Outlook, Word, Excel, Procore.
• Detail-oriented.

Responsibilities

• Request, review, and track contactor insurance certificates.
• Ensure subcontractors meet project and company insurance requirements.
• Upload and maintain project drawings and documentation in Procore.
• Maintain version control and accessibility of project files.
• Assist with commitments and change orders in Procore.
• Maintain accurate contract documentation and revisions.
• Assist with bid packages and coordination with subcontractors.
• Track bid submissions and support bid tabulations.
• Coordinate information flow between departments to meet timelines.

Skills

Team player

Detail oriented

Adaptability

Education

High School diploma or GED

Tools

Outlook

Word

Excel

Procore

Job description

Description

At Russo Development and Russo Property Management, we build more than properties - we build inspiration and purpose. As a privately held, family-owned company with over 50 years of success, our legacy includes more than 6,500 luxury apartment homes, 60+ industrial projects, and a growing data center portfolio across northern New Jersey.

Our team is guided by our core CARES values - Character, Accountability, Respect, Excellence, and Service - which shape how we work, lead, and serve. In 2023, Russo Property Management was proud to be named the Top Management Company for Market Rate Apartments by the New Jersey Apartment Association.

If you’re passionate about quality, community, and making a lasting impact, we’d love to meet you.

We are seeking an enthusiastic and dedicated Construction Administrator to join our growing team. The Construction Administrator will support the construction team and ensure accurate documentation, coordination, and tracking throughout all phases of multifamily construction projects.

The candidate chosen for this position will be based out of our corporate office in Carlstadt, NJ.

Responsibilities

• Request, review, and track contactor insurance certificates.
• Ensure all subcontractors meet project and company insurance requirements prior to project engagement.
• Upload and maintain project drawings and documentation in Procore.
• Ensure proper version control and accessibility of all project files.
• Assist with creation and management of commitments and change orders in Procore.
• Maintain accurate records of contract documentation and revisions.
• Assist with the preparation, distribution, and tracking of bid packages to subcontractors and vendors.
• Solicit and coordinate subcontractor bids for multifamily construction projects.
• Maintain bidder lists and ensure subcontractors receive current drawings, specifications, and addendums.
• Track bid submissions and assist with bid tabulations and comparisons.
• Coordinate with project managers and estimating teams to ensure complete and accurate bid documentation.
• Follow up with subcontractors regarding bid status, scope clarifications, and required documentation.
• Communicate with project managers, accounting, estimating, and field teams to support project execution.
• Coordinate information flow between departments to maintain project timelines and compliance.
• Support construction team with reporting, tracking logs, and documentation needs.
• Maintain organized up-to-date project records.

Requirements

• High School or GED education
• 3+ years of experience working in a construction or real estate development company
• Ability to thrive in a fast-paced environment
• Ability to work within a team (Professional, courteous, friendly demeanor).
• Working knowledge of Outlook, Word, Excel, Procore
• Detail oriented

Russo Development / Russo Property Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Compensation is influenced by a wide array of factors including but not limited to, skill set, education, licenses and certifications, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications.