Construction Administrator

Russo Property Management; Carlstadt (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Russo Development / Russo Property Management seeks a Construction Administrator to support project documentation, coordination, and tracking across multifamily construction projects from our Carlstadt, NJ office.

The role requires 3+ years in construction or real estate development, proficiency with Procore and MS Office, and a detail-oriented, team-focused approach to manage insurance, drawings, change orders, and bid processes efficiently.

Qualifications

• High School or GED required.
• 3+ years of experience in a construction or real estate development company.
• Ability to thrive in a fast-paced environment.
• Team-oriented and professional demeanor.
• Working knowledge of Outlook, Word, Excel and Procore.
• Detail oriented and organized.

Responsibilities

• Request, review, and track contractor insurance certificates.
• Ensure subcontractors meet project and company insurance requirements.
• Upload and maintain project drawings and documentation in Procore.
• Maintain version control and accessibility of all project files.
• Assist with creation and management of commitments and change orders in Procore.
• Maintain accurate records of contract documentation and revisions.
• Assist with preparation, distribution, and tracking of bid packages to subcontractors and vendors.
• Solicit and coordinate subcontractor bids for multifamily construction projects.
• Maintain bidder lists and ensure current drawings, specs, and addenda are delivered.
• Track bid submissions and assist with bid tabulations and comparisons.
• Coordinate with project managers and estimating teams to ensure complete bid documentation.
• Follow up with subcontractors regarding bid status and required documentation.
• Communicate with project managers, accounting, estimating, and field teams to support project execution.
• Coordinate information flow between departments to maintain timelines and compliance.
• Support construction team with reporting, tracking logs, and documentation needs.
• Maintain organized up-to-date project records.

Skills

Team player

Detail oriented

Fast-paced environment

Education

High School diploma or GED

Tools

Procore

Outlook

Word

Excel

Job description

Description

At Russo Development and Russo Property Management, we build more than properties - we build inspiration and purpose. As a privately held, family-owned company with over 50 years of success, our legacy includes more than 6,500 luxury apartment homes, 60+ industrial projects, and a growing data center portfolio across northern New Jersey.

Our team is guided by our core CARES values - Character, Accountability, Respect, Excellence, and Service - which shape how we work, lead, and serve. In 2023, Russo Property Management was proud to be named the Top Management Company for Market Rate Apartments by the New Jersey Apartment Association.

If you’re passionate about quality, community, and making a lasting impact, we’d love to meet you.

We are seeking an enthusiastic and dedicated Construction Administrator to join our growing team. The Construction Administrator will support the construction team and ensure accurate documentation, coordination, and tracking throughout all phases of multifamily construction projects.

The candidate chosen for this position will be based out of our corporate office in Carlstadt, NJ.

Responsibilities

• Request, review, and track contactor insurance certificates.
• Ensure all subcontractors meet project and company insurance requirements prior to project engagement.
• Upload and maintain project drawings and documentation in Procore.
• Ensure proper version control and accessibility of all project files.
• Assist with creation and management of commitments and change orders in Procore.
• Maintain accurate records of contract documentation and revisions.
• Assist with the preparation, distribution, and tracking of bid packages to subcontractors and vendors.
• Solicit and coordinate subcontractor bids for multifamily construction projects.
• Maintain bidder lists and ensure subcontractors receive current drawings, specifications, and addendums.
• Track bid submissions and assist with bid tabulations and comparisons.
• Coordinate with project managers and estimating teams to ensure complete and accurate bid documentation.
• Follow up with subcontractors regarding bid status, scope clarifications, and required documentation.
• Communicate with project managers, accounting, estimating, and field teams to support project execution.
• Coordinate information flow between departments to maintain project timelines and compliance.
• Support construction team with reporting, tracking logs, and documentation needs.
• Maintain organized up-to-date project records.

Requirements

• High School or GED education
• 3+ years of experience working in a construction or real estate development company
• Ability to thrive in a fast-paced environment
• Ability to work within a team (Professional, courteous, friendly demeanor).
• Working knowledge of Outlook, Word, Excel, Procore
• Detail oriented

Russo Development / Russo Property Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Compensation is influenced by a wide array of factors including but not limited to, skill set, education, licenses and certifications, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications.