Construction Administrator - Multi-Family (Employee-Owned)

Romanoff Group; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Vision & Dental Insurance

Life Insurance (Company Paid)

401(k)

Employee Stock Ownership Plan

Job summary

The Romanoff Group of Companies is seeking a Construction Administrator to support permits, billing, and project document filing for a growing construction team. The role emphasizes accuracy in billing, timely invoicing, and maintenance of project files.

Responsibilities include processing invoices, communicating with General Contractors, managing document control, and assisting with day-to-day office tasks while supporting project schedules and manpower planning.

Qualifications

• High School Diploma or GED.
• Proficient computer skills in Microsoft Office (Outlook, Excel, etc.).
• Excellent Data Entry Skills.

Responsibilities

• Processes and submits invoices using standard AIA billing procedures.
• Contacts customers about late invoices, researches issues on late payments and works with project managers on any outstanding issues.
• Routinely completes billings inside the builder’s web portals.
• Creates and maintains construction job files.
• Performs daily data entry.
• Completes billing checklists and updates all appropriate internal tracking systems.
• Reviews contracts to maintain knowledge of project scope and required billing procedures.
• Regularly communicates with General Contractors.
• Processes change orders accurately and in a timely manner.
• Actively participates in project kickoff meetings.
• Supports the office with day-to-day business needs.
• Additional duties as assigned.

Skills

MS Office

Data Entry

Job description

The Romanoff Group of Companies is seeking a Construction Administrator to support permits, billing, and project document filing for a growing construction team. The role emphasizes accuracy in billing, timely invoicing, and maintenance of project files.

Responsibilities include processing invoices, communicating with General Contractors, managing document control, and assisting with day-to-day office tasks while supporting project schedules and manpower planning.