Construction Administrator - Multi-Family

Romanoff Group; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Vision & Dental Insurance

Life Insurance (Company Paid)

401(k)

Employee Stock Ownership Plan

Job summary

The Romanoff Group of Companies is seeking a Construction Administrator to support permits, billing, and project document filing for a growing construction team. The role emphasizes accuracy in billing, timely invoicing, and maintenance of project files.

Responsibilities include processing invoices, communicating with General Contractors, managing document control, and assisting with day-to-day office tasks while supporting project schedules and manpower planning.

Qualifications

• High School Diploma or GED.
• Proficient computer skills in Microsoft Office (Outlook, Excel, etc.).
• Excellent Data Entry Skills.

Responsibilities

• Processes and submits invoices using standard AIA billing procedures.
• Contacts customers about late invoices, researches issues on late payments and works with project managers on any outstanding issues.
• Routinely completes billings inside the builder’s web portals.
• Creates and maintains construction job files.
• Performs daily data entry.
• Completes billing checklists and updates all appropriate internal tracking systems.
• Reviews contracts to maintain knowledge of project scope and required billing procedures.
• Regularly communicates with General Contractors.
• Processes change orders accurately and in a timely manner.
• Actively participates in project kickoff meetings.
• Supports the office with day-to-day business needs.
• Additional duties as assigned.

Skills

MS Office

Data Entry

Job description

Description

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market.

Job Type

Full-time

Description

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market. Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project — and in the positive impact we strive to make in the communities we serve.

We are actively seeking qualified candidates for the Construction Administrator position to join our award-winning team.

Great Reasons To Join

• 11x Employee Voted Top Workplace
• Highly Competitive Wage
• Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance
• 401(k)
• Employee Stock Ownership Plan (We are 100% employee owned)
• Training and Support
• Paid Time Off and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship and Educational Reimbursement

Standard Work Schedule

• Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change.

Position Summary

A Construction Administrator is responsible for processing permits and billing, project document filing, overseeing prevailing wage information, arranging project schedules, and keeping manpower board current.

Position Responsibilities

• Processes and submits invoices using standard AIA billing procedures.
• Contacts customers about late invoices, researches issues on late payments and works with project managers on any outstanding issues.
• Routinely completes billings inside the builder’s web portals.
• Creates and maintains construction job files.
• Performs daily data entry.
• Completes billing checklists and updates all appropriate internal tracking systems.
• Reviews contracts to maintain knowledge of project scope and required billing procedures.
• Regularly communicates with General Contractors.
• Processes change orders accurately and in a timely manner.
• Actively participates in project kickoff meetings.
• Supports the office with day-to-day business needs.
• Additional duties as assigned.

Qualifications

• Required: High School Diploma or GED.
• Proficient computer skills in Microsoft Office (Outlook, Excel, etc.).
• Excellent Data Entry Skills.

Physical Demands

• Must be able to sit at a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.

Benefits And Compensation

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.