Construction Administrator - 65162588274

somewhere; United States; Remote; USD 28,000 - 37,000; Full time

Job summary

somewhere is seeking a Construction Administrator to support the project team in administrative, financial, legal, and clerical tasks. You will assemble and issue subcontract agreements, purchase orders, and change orders while coordinating multiple projects.

Requirements include 3+ years as a Construction Administrator, strong Excel skills, and fluent English. Procore experience and comfort with remote tools are preferred to manage documentation and project records effectively.

Qualifications

• 3+ years experience as a Construction Administrator
• Strong Excel and tech proficiency
• Fluent English
• Experience with pre-construction, compliance, payment apps, and closeout
• Willing to learn platforms like ProCore
• Comfortable with remote tools and camera on during formal meetings

Responsibilities

• Support 2-3 projects simultaneously
• Manage subcontract agreements, purchase orders, and change orders
• Work with project management software such as Procore
• Input invoicing and supporting documentation for lender payment requests
• Maintain project records and files
• Provide writing, editing, and documentation support (Procore)
• Track safety and incident reports
• Monitor subcontractor requirements (licensing, taxes, insurance, financials)

Skills

Excel

Fluent English

Procore

Multi-project mgmt

Remote tools

Education

Associate degree or 2 years of relevant experience

Tools

Procore

Job description

Construction Administrator

Working hours: 8am–4pm PST

Candidate Location & Salary Ranges:

• Philippines: $1,700 to $2,500 /mo
• Latin America: $2,500–$3,300/mo

About the role

The Construction Administrator assists the Project Team in attaining the project goals which include coordinating and accomplishing the administrative, financial, legal and clerical requirements for the project. The Construction Administrator is expected to administer the assembly and issuance of subcontract agreements, purchase orders and change orders.

Essential Functions/Responsibilities

• Demonstrate ability to support multiple projects (2-3) totaling approximately.
• Assist with the creation and management of all subcontract agreements, purchase orders, subcontractor change orders and owner-contractor change orders.
• Ability to work with project management software programs such as Procore.
• Collect and input invoicing and all other supporting documentation, subcontractor and vendor lien releases and insurance certificates required in preparing and submitting construction lender payment requests.
• Maintain project records and files.
• Provide writing, editing, and documentation preparation support i.e. Procore documentation, & etc.
• Track and assist in the processing of all safety and incident reports.
• Track all subcontractor requirements including licensing, sales and use tax filing, insurance and financials.

Role Requirements

• 3+ years experience as a Construction Administrator (CA)
• Strong Excel and tech proficiency
• Fluent English
• Ability to handle pre-construction, compliance, payment apps, and closeout phases
• Willing to learn platforms like ProCore.
• Must be comfortable with remote tools and keeping the camera on during formal meetings

Education and/or Experience

• Associate’s degree or two years direct experience in performing the duties described above.

Skills/Specialized Knowledge

• Ability to use a personal computer and have a working knowledge of Word, and Excel. Experience in using Procore.
• Ability to communicate well in English both written and verbally.
• Excellent customer service and interpersonal skills; ability to relate to others.
• Strong organizational and time-management skills.
• Detail Orientated
• Quick Learner

Physical Demands

• Willing to work night shift hours (US Hours)

Mental Functions

• Ability to multi-task
• Ability to work in a fast-paced environment.
• Ability to address and work on unanticipated challenges or changes in the work in progress.
• Positive and professional attitude, appearance and demeanor.