Construction Administrator

Opti Staffing; Tigard (OR); On-site; USD 34,000 - 39,000; Full time

Job summary

Opti Staffing seeks a Construction Administrator for an in-office role in Vancouver, WA. The position offers $25–$28/hour and involves supporting project management, production scheduling, data analysis, and cross-functional HR/payroll tasks.

You will work on the production floor and in the office, using Excel and internal systems to build reports and drive planning improvements. This is an excellent entry point with growth opportunities in a stable, reputable company.

Qualifications

• Strong technical aptitude and confidence working with data.
• Advanced Excel skills with formulas, pivot tables, and data analysis.

Responsibilities

• Support project management to ensure schedules, materials, and workflows align with project timelines.
• Assist with production scheduling, tracking progress, and updating planning systems.
• Pull, analyze, and report production data to support decision-making and improve efficiency.
• Maintain documentation and help ensure compliance with production processes.
• Partner closely with operations and project management to keep projects moving smoothly.
• Assist with cross-functional support, including HR and payroll-related tasks.

Skills

Advanced Excel

Data analysis

Production planning

Cross-functional collaboration

Project coordination

Tools

Internal systems

Job description

Construction Administrator Location: Vancouver, WA Pay: $25-28/hour Schedule: Monday–Friday | 6:30am- 3:30pm IN OFFICE POSITION!

Who We Are

Our client is a recognized leader in steel fabrication and construction, partnering with some of the most respected companies in the Pacific Northwest. Their portfolio includes complex structural steel and bridge infrastructure projects, and their reputation is built on precision, reliability, and delivering high-quality work safely and efficiently. This is a team that takes pride in what they build and how they support one another along the way. This is more than just a job. It is an opportunity to build a long term career with a great company. For the right person, this role is designed to grow and evolve, giving you the chance to take on more responsibility, expand your skills, and build a future with the team! We're looking less for someone with the perfect industry background and more for someone with the drive, critical thinking skills, positive attitude, and desire to grow. If you're looking to pivot into the steel or construction industry, this could be the opportunity you've been waiting for. While this isn't an entry-level position in the workforce, it is an excellent entry point into the industry. If you're a self-starter who loves solving problems, can keep track of every receipt, document, and detail, communicates well, and enjoys taking ownership of your work, we want to meet you!

What You'll Do

• Support project management efforts to ensure schedules, materials, and workflows align with project timelines.
• Assist with production scheduling, tracking progress, and updating planning systems.
• Pull, analyze, and report on production data to support decision-making and improve efficiency.
• Maintain documentation and help ensure compliance with production processes.
• Partner closely with operations and project management to keep projects moving smoothly.
• Assist with cross-functional support, including HR and payroll-related tasks.
• Spend time both in the office and on the production floor to stay connected to operations (hard hat and reflective gear required at times).
• Utilize Excel and internal systems to extract data, build reports, and support planning functions.
• Leverage technology and AI tools to improve processes and streamline workflows.

What's In It for You

• $25–$28/hour during the contract period.
• Join a stable, growing company with an outstanding reputation.
• Leadership committed to mentoring and promoting from within.
• Gain exposure to both office operations and hands-on production.
• Long-term career growth with increasing responsibility.

What You Need to Have

• Strong technical aptitude and confidence working with data.
• Advanced Excel skills, including formulas, pivot tables, and data analysis.
• Experience supporting production planning, operations, project coordination, or similar functions.
• Ability to work collaboratively across multiple departments.
• Excellent communication, organization, and time management skills.
• A proactive mindset with the desire to learn and grow into a Project Engineer role.

The Musts

• Self-starter who takes initiative without needing constant direction.
• Highly organized with exceptional attention to detail.
• Strong critical thinking and problem-solving skills.
• Tech savvy and quick to learn new software and systems.
• Comfortable spending time on the production floor when needed.
• Positive attitude with a genuine interest in building a long-term career.
• Someone who enjoys creating order from chaos and never loses track of the details.

Preferred

• Experience in manufacturing, construction, engineering support, or industrial environments.
• Exposure to compliance, payroll, project coordination, or HR support.
• Familiarity with AI tools, automation, or process improvement initiatives.