Construction Administrator

dancker; Somerville (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

dancker is looking for a detail-oriented Construction Administrator in Somerville, NJ. In this role, you will manage project documentation, assist with scheduling, and support financial reporting.

The ideal candidate has 3-5 years experience in construction administration, strong communication skills, and proficiency with software like Microsoft Excel. A high school diploma is required; a college degree is preferred. If you're keen to help construction projects run smoothly, we want to hear from you!

Qualifications

• 3-5 years of experience in construction administration or a similar role is required.
• Strong multitasking ability in fast-paced environments.
• Experience working with Hedberg preferred but not mandatory.

Responsibilities

• Prepare and manage project documentation including contracts and reports.
• Coordinate meetings and support project scheduling.
• Assist with budget tracking and invoice processing.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Excel

Education

High school diploma or GED equivalent

College degree (preferred)

Tools

Microsoft Word

Bluebeam

Smartsheet

Job description

Construction Administrator

Location: Somerville, NJ

The difference you’ll make:

We’re looking for a detail-oriented and proactive Construction Administrator to join dancker’s ForBuild Specialty Construction team. In this dynamic, fast-paced role, you’ll support the successful execution and tracking of daily and project business from pre-contract through project closeout. You’ll partner closely with ForBuild Sales, Project Managers, Construction Managers/General Contractors, vendors, and clients to keep documentation, schedules, orders, billing, and project communication accurate, timely, and aligned. If you’re organized, responsive, and energized by coordinating the details that help construction projects move smoothly, we’d love to hear from you.

How you’ll make an impact:

• Prepare, maintain, and manage project documentation, including GC pre-qualifications, contracts, change orders, reports, closeout materials, and related project records


• Serve as a key point of contact between project teams, clients, contractors, vendors, regulatory agencies, and internal stakeholders from pre-qualification through project closeout


• Assist with project scheduling by coordinating meetings, tracking project timelines, and supporting milestone updates


• Support budget tracking and financial reporting, including invoice processing, purchase order management, and project billing coordination


• Place reservations with vendors and enter, track, and manage orders for procurement of materials and billing accuracy


• Partner with Project Managers to communicate with vendors on specifications, pricing, changes, delivery timing, and client needs


• Assist with change order processing by coordinating updates with vendors, tracking completion, updating business systems, and supporting AIA adjustments as needed


• Use weekly and monthly reports to keep projects accurate and up to date, including billing opportunities, allowance/extras trackers, Smartsheet updates, and open/closed project reporting


• Track project delivery, order status, invoicing status, and potential issues to help keep projects moving smoothly


• Support AIA billing by preparing and updating pencil billing, submitting information to CM/GC contacts, following up for approvals, and coordinating final billing based on approved completion percentages


• Maintain accurate records of project activities, communications, decisions, invoices, and project closeout requirements


• Collaborate with Project Managers, Designers, and internal teams to compile drawings, LEED submittals, tech sheets, closeout manuals, and required CM/GC or OCIP closeout documentation


• Address administrative issues as they arise and help resolve project-related challenges to support smooth operations


• Perform additional duties and assignments as needed to support team and company objectives

What you’ll bring to this role:

• High school diploma or GED equivalent required; college degree preferred


• 3–5 years of proven experience in construction administration or a similar role


• Experience working with Hedberg is preferred, but not required


• Experience in the construction industry, architectural products, contract furniture, or AIA billing is preferred, but not required;


• Strong communication, organizational, and follow-through skills with a high level of attention to detail


• Ability to multitask in a fast-paced environment while maintaining accuracy and responsiveness


• Aptitude for numbers and ability to retain, track, and communicate project information clearly


• Proficiency with Windows, Microsoft Word, Excel, Outlook, Bluebeam, and Smartsheet


• Ability to work collaboratively with project teams, vendors, clients, contractors, and internal partners

Key Behaviors to succeed in the role

All Employees: Collaborates | Accountable | Innovative | Customer Focused | Self Development | Courage

Salary Range:

$60,000–$80,000, based on skills, capabilities, and experience.