Construction Administrative Coordinator

The Crowd; Atlantic City (NJ); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid working option

Job summary

The Crowd seeks a Construction Administration Coordinator to support projects during construction, reviewing docs, coordinating submittals, RFIs, and field records. The role requires organizing field activities, tracking issues to resolution, and communicating design, schedule, scope, and safety concerns to stakeholders across multiple active projects.

Ideal candidates have prior construction administration experience within an architecture firm and knowledge of building codes, construction

Qualifications

• Experience in construction administration within an architecture firm.
• Hospitality, entertainment, mixed-use, or high-end residential project experience is highly desirable.
• Strong knowledge of building codes, construction methods, drawings, specifications, and contract documents.
• Excellent written and verbal communication, with a collaborative approach and ability to represent projects professionally.

Responsibilities

• Review architectural drawings, specifications, and related documentation for code-compliance concerns and construction issues.
• Coordinate review and processing of shop drawings, submittals, RFIs, and construction-phase documents.
• Track field changes and project records through resolution, keeping documentation current.
• Prepare field observation reports and meeting minutes, communicating schedule, scope, budget, or safety concerns.
• Support project leadership and collaborate with clients, consultants, and contractors to maintain progress across multiple active projects.

Skills

Construction administration

Code compliance

Project coordination

Written & verbal communication

Deadline-driven

Tools

AutoCAD

Bluebeam

Microsoft Office

Microsoft Project

Job description

The Crowd is excited to be partnering with a global architecture and design practice renowned for delivering top-tier projects across various sectors internationally. They are seeking a Construction Administration Coordinator with previous experience in a similar role within the built environment to join its Atlantic City team.

The role will support projects and teams throughout the construction phase reviewing construction documents, coordinating project information, and tracking field-related items through resolution. This is a deadline-driven role within a busy, highly productive environment, making it well suited to someone who is organized, technically knowledgeable, and comfortable balancing multiple active projects. The ideal candidate will have prior experience supporting construction administration in the built environment.

This is an opportunity to join a leading name in the international design space where collaboration and teamwork is valued. They offer an employee-focused culture with excellent opportunities for professional development, licensure support, long-term growth and the option of hybrid working.

Key Responsibilities:

• Review architectural drawings, specifications, and related documentation to identify code-compliance concerns and potential construction issues
• Coordinate the review and processing of shop drawings, submittals, RFIs, and other construction-phase documentation
• Track field changes, open issues, and project records through resolution, ensuring documentation remains accurate and current
• Prepare field observation reports, meeting minutes, and project updates while promptly communicating concerns relating to design, schedule, scope, budget, or safety
• Support project leadership and collaborate with clients, consultants, and contractors to maintain progress across multiple active projects

Key Skills / Requirements:

• Relevant construction administration experience within an architecture firm – experience in hospitality, entertainment, mixed-use, or high-end residential projects is highly desirable
• Strong knowledge of building codes, construction methods, project drawings, specifications, and contract documents
• Proficiency in AutoCAD, Bluebeam or comparable drawing-review software, and Microsoft Office – experience with Microsoft Project is a plus
• Highly organized and deadline-oriented, with the ability to manage competing priorities in a fast-paced project environment
• Excellent written and verbal communication skills, with a collaborative approach and the ability to provide confident, professional project representation

The Crowd is an equal opportunities employer and agency.