Construction Administrator

Zev Cohen & Associates, Inc.; Ormond Beach (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Vision Insurance

401(k) Plan

Paid Vacation

Paid Holidays

Job summary

Zev Cohen & Associates, Inc. (ZCA) in Ormond Beach, FL is seeking a Construction Administrator to join our on-site team.

The role coordinates construction-phase activities, tracks project documentation, manages submittals and RFIs, and supports project managers and engineers by facilitating clear communication among clients, contractors, and internal staff. Candidates should have 3+ years in construction administration, strong reading of plans and specs, excellent organization, and proficiency

Qualifications

• Experience in construction administration in a consulting environment.
• Ability to read and interpret construction plans and specifications.
• Strong communication with internal teams, clients, and contractors.
• 3+ years in construction administration; certifications preferred.

Responsibilities

• Coordinate construction-phase activities and track project documentation.
• Manage submittals and assist with RFIs.
• Support project managers and engineers and facilitate communications with contractors and clients.
• Prepare meeting minutes and progress reports; monitor schedules and deliverables.

Skills

Project Coordination

Project Management

Communication skills

Attention to detail

Multitasking

Education

Relevant certifications

Tools

Microsoft Office Suite

Job description

Company Description Zev Cohen & Associates, Inc. (ZCA) is a consulting firm founded in Ormond Beach, Florida in 1977, serving the region for over 49 years. The firm is known for its practical, no-nonsense approach to delivering cost-effective, high-quality technical services. ZCA focuses on meeting and exceeding client needs, expectations, schedules, and budgets on every project. This commitment to performance and value has led to strong client loyalty and long-term stability. Team members join an organization with a proven track record and a reputation for reliability and professionalism.

Role Description The Construction Administrator is a full-time, on-site role based in Ormond Beach, FL. This role is responsible for coordinating construction-phase activities, including tracking project documentation, managing submittals, and assisting with requests for information (RFIs). The Construction Administrator will support project managers and engineers by facilitating communication between internal teams, contractors, and clients, and by maintaining accurate records of project progress. Typical tasks include organizing and reviewing construction administration documents, monitoring schedules and deliverables, preparing meeting minutes and reports, and helping ensure work complies with project specifications and standards. The role requires consistent on-site collaboration, attention to detail, and proactive follow-up to keep projects moving efficiently.

Qualifications

• Candidates should possess skills in Project Coordination and Project Management to support scheduling, documentation, and overall construction project progress.
• Candidates should possess skills in Construction Administration Services and Submittals to manage construction-phase documentation, reviews, and contractor communications.
• Candidates should possess strong Communication skills to interact professionally with internal teams, clients, and contractors and to document project information clearly.
• Relevant experience in construction, civil engineering, or related fields, preferably in a consulting environment.
• Ability to read and interpret construction plans, specifications, and related technical documents.
• Proficiency with office software (e.g., Microsoft Office Suite).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• 3+ years of experience in construction administration along with relevant certifications is preferred.

We offer a competitive compensation and benefits package including medical, dental, life and vision insurance, a 401(k) plan and paid vacation and holidays. EOE.