Construction Administrator

Alley Poyner Macchietto Architecture, Incorporated; Omaha (NE); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Alley Poyner Macchietto Architecture is seeking a Construction Administrator to guide projects through construction from pre-construction to commissioning. You will coordinate communication among teams, review documentation, and help ensure contract, design intent, and project goals are met.

The role emphasizes proactive problem solving, site visits, and collaboration with owners, consultants, and contractors to keep projects moving smoothly and on schedule.

Qualifications

• Bachelor’s degree in Construction Administration, Architecture, or related field.
• Excellent understanding of construction documents, specs, and delivery methods.
• Ability to read and interpret drawings, specs, submittals, RFIs, and change requests.
• Experience on commercial construction projects with architecture/engineering/CM backgrounds.
• Proactive, collaborative mindset with focus on project outcomes.

Responsibilities

• Manage construction phase documentation, workflows, and communication.
• Review submittals, RFIs, substitutions, shop drawings, and contractor correspondence.
• Lead internal construction coordination meetings and align project teams.
• Track questions, decisions, actions, and logs for issue resolution.
• Evaluate contractor requests and changes with project-team collaboration.
• Conduct site visits to verify progress and contract compliance.
• Identify and resolve construction-related issues balancing design intent and schedule.
• Assist with contract administration and alignment with design documents.
• Support closeout activities including punch lists and warranty docs.
• Collaborate to improve processes, templates, and best practices.

Skills

Organizational skills

Communication skills

Relationship-building

Project management

Education

Bachelor’s degree in Construction Administration or Architecture

Tools

Procore

Newforma

Bluebeam

Autodesk Forma

Job description

Founded in 1987, Alley Poyner Macchietto Architecture (APMA) is a 70-person design firm in North Downtown Omaha with a dedication to:

Put People First

People are at the core of all we do, whether that means caring for our employees and clients, or for the people that will interact with the spaces we design.

Advance Design

We believe in the transformative power of good design. We also believe that good design can and should be for everyone.

Build Community

Our work aims to cultivate meaningful connections in our community while providing services that positively impact the communities around us.

Position Summary

We’re looking for a highly organized, collaborative problem solver to help guide projects through the construction process, from pre-construction planning to final building commissioning. The Construction Administrator position plays an important role in helping project teams, clients, and contractors stay aligned while ensuring contract requirements, design intent, and project goals are carried through construction.

Candidates may come from a variety of backgrounds, including construction, facilities, architecture, interior design, engineering, construction management, or related fields. As a Construction Administrator at APMA, you’ll work closely with project teams, consultants, owners, and contractors to coordinate communication, review project documentation, manage construction-phase workflows, and help keep projects moving smoothly from groundbreaking to completion.

What you’ll do

• Manage construction phase documentation, workflows, and communication to support timely decision‑making and project execution.
• Review, coordinate, and distribute submittals, RFIs, substitution requests, shop drawings, and other contractor correspondence.
• Lead recurring internal construction coordination meetings and facilitate communication between project teams, consultants, contractors, and owners.
• Track project questions, decisions, action items, and construction administration logs to ensure issues are resolved and documented.
• Evaluate contractor requests and proposed changes, coordinating responses in collaboration with project teams and consultants.
• Conduct site visits to observe construction progress, document field conditions, and help verify compliance with the contract documents.
• Identify, communicate, and help resolve construction‑related issues while balancing design intent, project schedule, budget, and constructability.
• Support project teams in administering construction contracts and maintaining consistency between the design documents and the work being built.
• Assist with project closeout activities, including punch lists, commissioning coordination, warranty documentation, and final record collection.
• Collaborate with project teams, specifications team, and the construction administration team to continuously improve construction administration processes, standards, templates, and best practices.
• Contribute to a culture of collaboration, accountability, and quality across project teams and contractor partnerships.

• Bachelor’s degree in a related field (Construction Administration, Architecture, etc); equivalent experience will also be considered.
• Professional licensure or industry certifications are welcome but not required.
• Experience with commercial construction projects through architecture, engineering, construction management, facilities, contractor-side services, or related roles.
• A proactive, collaborative mindset and a commitment to delivering successful project outcomes.
• Excellent understanding of construction documents, specifications, construction processes, and project delivery methods.
• Ability to read and interpret drawings, specifications, submittals, RFIs, change requests, and other construction documentation.
• Strong organizational, communication, and relationship‑building skills.
• Ability to manage multiple projects, priorities, and deadlines.
• Strong problem‑solving and critical‑thinking abilities.
• Ability to collaborate effectively with owners, consultants, contractors, and internal project teams.
• Experience conducting site observations and participating in construction meetings.
• Comfortable facilitating discussions, coordinating decisions, and helping resolve project challenges.
• Experience with Procore, Newforma, Bluebeam, Autodesk Forma, or similar tools.
• Familiarity with contract administration, building systems, commissioning, project closeout, and warranty processes.

Alley Poyner Macchietto Architecture is an Equal Opportunity Employer.