Architectural Specifications Writer

Alley Poyner Macchietto Architecture, Incorporated; Omaha (NE); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Alley Poyner Macchietto Architecture, Incorporated seeks an experienced Specifications Writer to advance the quality and consistency of our projects. You will collaborate with construction admins, architects, designers, PMs and consultants to develop and coordinate specifications from design through construction documents.

This role is remote-friendly; you will stay engaged with project teams, mentor staff, and help maintain firm-wide standards across diverse project types and delivery methods.

Qualifications

• 5+ years of dedicated specification writing or substantial architectural/technical experience.
• Strong understanding of building systems, construction methods and material assemblies.
• Familiarity with CSI MasterFormat and construction documentation standards.
• Experience with specification platforms such as MasterSpec/SpecPoint/SpecLink.

Responsibilities

• Prepare, edit, and coordinate project specifications for a variety of project types and delivery methods.
• Collaborate with project teams throughout the design and documentation process.
• Coordinate specifications with drawings, consultant information, owner requirements, and applicable codes.
• Research building materials, products, assemblies, and emerging technologies.
• Maintain and continually improve the firm’s master specifications and technical standards.
• Participate in quality assurance and quality control reviews.
• Assist teams with product evaluations, substitutions, and material selections.
• Support consistency between drawings and specifications.
• Share technical expertise with staff through mentoring, training, and project support.
• Contribute to the continuous improvement of project delivery standards and best practices.

Skills

Specification writing

Architectural knowledge

Project collaboration

Communication

Detail-oriented

Tools

MasterSpec/SpecPoint/SpecLink

Revit

Bluebeam

BIM workflows

Job description

Founded in 1987, Alley Poyner Macchietto Architecture (APMA) is a 70-person design firm in North Downtown Omaha with a dedication to:

Put People First

People are at the core of all we do, whether that means caring for our employees and clients, or for the people that will interact with the spaces we design.

Advance Design

We believe in the transformative power of good design. We also believe that good design can and should be for everyone.

Build Community

Our work aims to cultivate meaningful connections in our community while providing services that positively impact the communities around us.

Position Summary

We are seeking an experienced Specifications Writer to help advance the quality, consistency, and technical excellence of our projects. Whether your background is a specifications writer, technical architect, or project architect, we welcome candidates who enjoy bringing clarity to complex projects and translating design intent into coordinated, buildable solutions.

As a trusted technical resource, you will collaborate with construction administrators, architects, designers, project managers, and consultants to develop and coordinate specifications from design through construction documentation. You’ll serve as a resource for building materials, systems, and construction best practices while helping maintain firm-wide standards and consistency across projects.

This role is remote-friendly, though we’re looking for someone who enjoys staying engaged with project teams, building relationships across the firm, and contributing to our collaborative culture.

What you’ll do

• Prepare, edit, and coordinate project specifications for a variety of project types and delivery methods.
• Collaborate with project teams throughout the design and documentation process.
• Coordinate specifications with drawings, consultant information, owner requirements, and applicable codes.
• Research building materials, products, assemblies, and emerging technologies.
• Maintain and continually improve the firm’s master specifications and technical standards.
• Participate in quality assurance and quality control reviews.
• Assist teams with product evaluations, substitutions, and material selections.
• Support consistency between drawings and specifications.
• Share technical expertise with staff through mentoring, training, and project support.
• Contribute to the continuous improvement of project delivery standards and best practices.
• 5+ years of dedicated specification writingOR substantial technical architecture experience
• CDT/CCS/CCCA preferred
• Experience with specification platforms such as MasterSpec/SpecPoint/SpecLink
• Strong understanding of building systems, construction methods, and material assemblies.
• Working knowledge of CSI MasterFormat and construction documentation standards.
• Ability to work effectively with multiple project teams and deadlines.
• Strong written communication and organizational skills.
• Detail-oriented mindset with the ability to see both the big picture and the finer points.
• Ability to review and interpret architectural drawings and coordinate project specifications to ensure consistency, completeness, and alignment with the design intent.
• Use of Bluebeam and Bluebeam Studio for spec coordination and development.
• Comfortable working independently in a remote environment and available during our standard business hours.
• Familiarity with Revit and BIM workflows

Alley Poyner Macchietto Architecture is an Equal Opportunity Employer.