Construction Administrator

Sinclair Construction Management; New York (NY); On-site; USD 77,000 - 104,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Collaborative team

Job summary

Sinclair Construction Management in New York City is seeking a Construction Administrator to support project teams across the city. You will keep subcontracting processes compliant so project managers can focus on building.

This role requires organizing contracts, tracking COIs, and coordinating with subs, brokers, and internal staff to maintain audit-ready paperwork and smooth project flow. Proactive follow-through and strong communication are essential in this role.

Qualifications

• 2+ years of construction administration experience in NYC
• Hands-on subcontract administration
• Experience reviewing COIs and insurance requirements
• Very organized with strong follow-through
• Proficiency in Microsoft Office; Procore is a plus
• Clear communication with subcontractors, brokers, and internal teams

Responsibilities

• Prepare, issue, and administer subcontracts
• Track subcontractor insurance: COIs for required coverages, limits, endorsements, and expiration dates
• Follow up on expired or deficient insurance and flag compliance gaps to project teams
• Keep contract logs, executed agreements, and compliance documents organized and audit-ready
• Coordinate with project managers, accounting, and field staff to keep paperwork in step with the work

Skills

Construction administration

Subcontract administration

COI review & insurance requirements

Microsoft Office

Procore

Communication with subs & teams

Tools

Procore

Microsoft Office

Job description

Sinclair Construction Management is looking for an organized, detail-driven Construction Administrator to support our project teams across New York City. You'll keep our contracts tight and our subcontractors compliant, so our project managers can focus on building.

What You'll Do

• Prepare, issue, and administer subcontracts
• Track subcontractor insurance: collect, review, and monitor certificates of insurance (COIs) for required coverages, limits, additional insured endorsements, and expiration dates
• Follow up with subcontractors and brokers on expired or deficient insurance, and flag compliance gaps to project teams
• Keep contract logs, executed agreements, and compliance documents organized and audit-ready
• Coordinate with project managers, accounting, and field staff to keep paperwork in step with the work

What You Bring

• 2+ years of construction administration experience, ideally with an GC or CM in NYC
• Hands-on experience administering subcontracts
• Working knowledge of COI review: general liability, workers' comp, umbrella, and additional insured requirements
• Very organized, with strong follow-through, and comfortable chasing down documents
• Proficiency in Microsoft Office. Experience with Procore or a compliance tracking platform is a plus
• Clear, professional communication with subcontractors, brokers, and internal teams

Why Sinclair

• Competitive salary up to $90,000, based on experience
• Health insurance
• 401(k)
• Paid time off
• A collaborative team…