Construction Administrative Virtual Assistant

20four7VA; United States; Remote; USD 21,000 - 34,000; Part time

Job summary

20four7VA is seeking offshore independent contractors to deliver remote administrative support to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. The role involves organizing proposals, pricing, materials, and supporting documentation, while maintaining CRM records and assisting with invoices.

We value strong written English, proficient computer skills, and the ability to work 20 hours per week during flexible CST

Qualifications

• Experience in administrative or business support roles.
• Excellent written English communication.
• Strong computer and organizational skills.
• Proficiency in Microsoft Office or Google Workspace.
• Experience with Excel or Google Sheets.
• Availability to work 20 hours/week during flexible CST hours.

Responsibilities

• Assist with preparing detailed estimates and proposals
• Organize project information, pricing, materials, and supporting documentation
• Support commercial bid and estimating workflows
• Prepare invoices and other project documentation
• Follow up with clients regarding estimates, invoices, and project updates
• Send progress photos and routine project communications
• Maintain customer and project information and assist with CRM management
• Create simple Facebook project-update posts using AI tools for captions

Skills

Administrative support

Written English

Microsoft Office

Google Workspace

Excel/Sheets

Communication

Tools

GoHighLevel CRM

Microsoft Office

Google Workspace

AI productivity tools

Job description

About the Company

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

Responsibilities

• Assist with preparing detailed estimates and proposals
• Organize project information, pricing, materials, and supporting documentation
• Support commercial bid and estimating workflows
• Prepare invoices and other project documentation
• Follow up with clients regarding estimates, invoices, and project updates
• Send progress photos and routine project communications
• Maintain customer and project information and assist with CRM management
• Create simple Facebook project-update posts using AI tools for captions

Requirements

• Previous administrative or business support experience
• Strong computer and organizational skills
• Strong written English communication skills (native or near-native accent preferred)
• Proficiency in Microsoft Office or Google Workspace
• Experience with Excel or Google Sheets
• Ability to work 20 hours per week during flexible CST business hours

Preferred Qualifications

• Construction, contracting, or home services experience
• Estimating or invoicing experience
• Commercial construction experience
• CRM experience (GoHighLevel preferred)
• Experience using AI productivity tools like ChatGPT or Claude