Construction Administrative Pro — Site & Safety Support

Gray Construction Services, Inc.; Reno (NV); On-site; USD 40,000 - 60,000; Full time

Job summary

Gray Construction is seeking a Construction Administrative Assistant to join the Reno, NV team. The role provides daily admin support to site safety teams, coordinates meetings, and assists with budgets, presentations, and events.

The ideal candidate will have a high school diploma or GED, strong organizational and communication skills, and proficiency with Microsoft Office, Procore, and SharePoint. Safety-focused experience is preferred in a construction/engineering setting.

Qualifications

• Requires a high school diploma or GED or equivalent experience.
• Experience in safety, construction or engineering preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook.
• Willingness to learn new software tools.
• Excellent communication skills.

Responsibilities

• Provide daily administrative support to the site safety teams.
• Provide general information and administrative support, including special projects and initiatives, scheduling appointments, conferences, ordering supplies/equipment, and meetings.
• Participate in training and professional development activities.
• Conduct Safety orientations.
• Make badges; liaise with security
• Review and update department budget and expenses.
• Prepare and assemble presentation materials.
• Assist with event planning and coordination.
• Handle all meeting logistics, including booking conference rooms, setting up IT, preparing/obtaining agendas, catering, and presentation materials.
• Coordinate follow-up actions; attend meetings to take notes and follow up on action items.
• Adapt to changing priorities and handle multiple tasks simultaneously.
• Ensure team area is organized and functional.
• Ensure timesheets are completed and input into Concur on time.
• Schedule meetings with team members.
• Read and route incoming mail/email; attach files for manager response.
• Prepare drafts of correspondence, minutes, reports; maintain confidentiality.
• Assist in proofreading and assembling information for Safety Minutes, Lessons Learned, etc.
• Other duties may be assigned.

Skills

High School Diploma or GED

Organizational skills

Microsoft Office

Procore

SharePoint

Communication skills

Education

GED or High School Diploma

Tools

Procore

SharePoint

MS Office

Job description

Gray Construction is seeking a Construction Administrative Assistant to join the Reno, NV team. The role provides daily admin support to site safety teams, coordinates meetings, and assists with budgets, presentations, and events.

The ideal candidate will have a high school diploma or GED, strong organizational and communication skills, and proficiency with Microsoft Office, Procore, and SharePoint. Safety-focused experience is preferred in a construction/engineering setting.