Construction Administrative Coordinator

Cerris Systems; Pecos (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Cerris Systems in Pecos, Texas seeks an experienced administrative support professional to provide comprehensive office support. You will manage phone system, filing, meetings and various clerical tasks while ensuring accuracy and timeliness.

The role requires strong communication, multitasking, and proficiency in MS Office; 2+ years of related experience and a high school diploma or GED. Join our team and help keep our operations smooth.

Qualifications

• Ability to perform work accurately and completely, and in a timely manner
• Solid communication skills, verbal and written
• Ability to understand and implement best practice standards
• Knowledge of organizational structure and available resources
• Ability to quickly and effectively solve complex problems
• Ability to multitask while delivering quality through attention to detail
• Excellent organizational skills
• Listening skills
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
• Ability to be proactive and resourceful when issues arise
• Ability to follow-up on inquiries in a timely manner
• Ability to prioritize multiple projects
• Proficiency in MS Office and all other company utilized software
• Ability to build relationships with team members that transcend a project
• Ability to build relationships and collaborate within a team
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs

Responsibilities

• May be responsible for managing company phone system and corresponding apps, including orders, replacements, assignments, and troubleshooting when necessary.
• Maintain digital filing system.
• Create and update files of various kinds; i.e., documents, spreadsheets, and databases.
• Maintain office phone directory.
• May be responsible for managing login setups, passwords, and password resets for employees.
• Ensure office equipment is in good working order, including troubleshooting and working with equipment vendors.
• Assist with meeting presentations and take minutes as needed.
• Ensure facilities are organized and orderly.
• May be responsible for ordering, tracking, and maintaining office supplies (including branded apparel, gifts, and staff uniforms).
• Plan and organize company events, fundraisers, community service opportunities, parties, etc. with assistance from administrative staff.
• May be responsible for managing vehicle fleet: orders, maintenance, repairs, recalls, vehicle assignments, Samsara software, registrations, gas cards, etc.
• May be responsible for managing/updating contractors' and business licenses.
• May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
• Distribute credit card expense statements to personnel.
• Train staff (new hires and existing) on expense submission and coding.
• Prepare conference spaces for scheduled meetings, including ordering and setting up food, drinks, etc. as necessary.
• Close out kitchen/lunch areas daily and restock as needed.
• Serve as a back up to Receptionist as needed
• Compose and/or edit letters, memos, reports, procedures, etc., as required.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Skills

Communication skills

MS Office

Multitasking

Organizational skills

Problem solving

Team collaboration

Attention to detail

Quick learner

Education

High School Diploma or GED

Tools

MS Office

Office equipment

Job description

Cerris Systems in Pecos, Texas seeks an experienced administrative support professional to provide comprehensive office support. You will manage phone system, filing, meetings and various clerical tasks while ensuring accuracy and timeliness.

The role requires strong communication, multitasking, and proficiency in MS Office; 2+ years of related experience and a high school diploma or GED. Join our team and help keep our operations smooth.